Purchasing Manager

Purchasing Manager

The City of Bloomington has an exciting job opportunity as a Purchasing Manager. We invite diverse talent to join our team and help advance our mission focusing on economic vitality, attainable housing, public safety, progress partnerships, inclusion, open government, sustainability, transportation, and quality of place. Come join us and be part of shaping the vibrant future of Bloomington, Indiana.

Duties

This job description is illustrative only and is not a comprehensive listing of all job functions performed. The following are essential duties for this position, performed with or without reasonable accommodation:

Develop and implement City purchasing policies, procedures, and strategies to ensure compliance, transparency, fairness, and accountability.

Assist departments in selecting the appropriate purchasing method for goods and services.

Source goods and services and identify, evaluate, and qualify vendors to meet City needs.

Review purchasing activities performed by City departments to ensure compliance with City policies and state, federal and local requirements.

Advise departments on existing City contracts, cooperative purchasing agreements, quantity purchase agreements, Federal GSA Schedules, and other available purchasing options.

Analyze pricing, total cost of ownership, and quality for goods and services to inform procurement decisions. Assess and qualify all vendors for compliance, responsiveness, responsibility, financial stability, and risk and fraud threats, ensuring that vendor selection aligns with organizational goals and risk management strategies for contract and purchase recommendations.

Negotiate purchases and establish blanket or master purchase agreements to reduce costs, improve quality, and eliminate duplication.

Review purchase orders and accounts payable general ledger journals to ensure accuracy and compliance with City policies and applicable laws.

Maintain knowledge of procurement laws, ordinances, resolutions, grant requirements, and other applicable regulations.

Prepare and administer formal and informal bids, requests for proposals, and other solicitations in compliance with legal and ethical requirements.

Review City contracts for compliance with purchasing requirements, internal policies, insurance requirements, and completeness.

Other related duties as assigned.

Manage, track, and report the City's capital assets, intangible assets, and construction in progress for the Annual Comprehensive Financial Report (ACFR).

Respond to staff and public inquiries regarding purchasing and Controller's Office policies, procedures, and requirements.

Develop and maintain purchasing training materials and provide onboarding and training for employees on purchasing processes and procedures.

Respond to public records requests related to purchasing, invoices, contracts, and related documentation.

Administer purchasing systems and platforms, including e-procurement tools, B2B marketplaces, and specialized purchasing systems.

Compile, verify, and report annual purchase order encumbrances for budgetary and year-end reporting purposes.

Provide annual training and guidance on year-end purchasing procedures, encumbrances, capital asset reporting, and construction in progress reporting.

Job Requirements

Minimum associates degree in relevant fields such as financial management, operations or business management or the equivalent knowledge, skills, and abilities to perform the essential duties of the position.

Preferred three (3) years prior work experience in the public sector.

Demonstrated experience with reviewing and approving purchase order and contract requests, including verifying compliance with procurement policies and budget requirements is preferred.

Ability to utilize computer financial programs and spreadsheets.

Difficulty of Work and Personal Work Relationship

Incumbent performs duties in a modern office environment with no unusual physical demands. Work follows a routine daily schedule with periodic extended hours required. Position is required to meet frequent deadlines. Incumbent works under pressure and with numerous deadlines, and balances multiple tasks.

Incumbent maintains frequent contact with State and Local officials and with City department staff for a variety of purposes including providing complex financial information during varied situations and circumstances. Incumbent responds timely and efficiently to auditor requests. Incumbent needs to deal courteously, effectively, and tactfully with colleagues and the general public.

Benefits

We offer an excellent benefits package to regular full-time and part-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and personal time off.

• Eligible employees receive 13 paid holidays per year. They may earn up to 4 weeks (160 hours) of Paid Time Off in their first year of employment and 5 weeks (200 hours) in their second calendar year of employment.
• The City contributes 100% of the 14.2% of a regular employee's salary to their retirement fund through the Indiana Public Retirement System (INPRS). Employees may contribute additional pre-taxed dollars to a 457(b) Deferred Compensation Plan account to supplement their retirement earnings. The City will contribute double the amount of the employee's 457 (b) contribution to a 401(a) account up to $30 per pay.
• Health, vision, and dental insurance premiums are subsidized by the City and are available on day one of employment to regular employees. Employees may elect the High Deductible Insurance plan with the City providing an HSA contribution and if the employee is a non-smoker or participating in the Tobacco Cessation program, the employee only plan is at no cost to the employee.
• Employees and their dependents (ages 3 and up) who are on the City's health insurance may utilize the City Employee Health Clinic.
• Employee Tuition reimbursement plan.*
• Employees may receive over $2,400 per year in HSA contributions and wellness reimbursements, insurance discounts, and incentives.
• The City offers life insurance, accidental death and dismemberment, and long term disability insurance at no cost to employees. Employees may elect voluntary term life and short-term disability insurance.
• After 1 year of employment, six weeks of paid parental leave are available to eligible employees.
• Student Loan Forgiveness: The City of Bloomington is an eligible employer for the Public Service Loan Forgiveness program. The PSLF Program forgives the remaining balance on Direct Loans.*
• City Employees can participate in the Sustainable Commuter Incentive program for financial incentive.
• City Employees are able to ride the Bloomington Transit for free.

*Conditions and restrictions apply.