Management/Administrative Assistant (Secret Clearance)

Management Assistant (Philadelphia, PA)

As a Management Assistant, you'll use your people skills, organizational skills, and can-do personality in support of a Naval Surface Warfare Center Philadelphia Division (NSWCPD) program. Working directly with the program manager and technical project leads, you will ensure that all required non-technical deliverables are completed on time on a weekly and monthly basis.

Once assigned to a program, you will provide financial support in the areas of budgeting, funds acceptance, expenditure tracking, and reporting to ensure that funded programs are delivered on-time, on-budget, and profits are maximized based on contract specifications. This position is contingent upon funding.

Clearance Requirement:

• Must be a US citizen with a current active DoD security clearance or be able to obtain one

Essential Functions and Responsibilities:

• Developing and maintaining program/project financial databases
• Help create and improve existing task/financial tracking tools in Excel to support the Program Manager
• Monitor program financial progress and make adjustments as needed while maintaining stakeholder communication, updates, and schedule impacts
• Working with program managers to accurately report on financials and develop forecasting and execution of funds received
• Assist in planning, developing, and updating presentations/reports & facilitating meetings
• Provide financial and budgeting support; as well as develop earned value analysis and metrics
• Use of dashboards and data manipulation in excel to support analysis of efforts
• Collect, track, monitor, and report on program expenditures (labor, over time, travel, etc.)
• Create metrics to identify spending trends in order to proactively manage funding
• Track contract and material expenditures in accordance with program schedules
• Assist technical leads with meeting preparation and scheduling

Required Education, Skills, and Experience:

• Must be a US citizen with a current active DoD security clearance or be able to obtain one
• Bachelor's degree in Business, Accounting, Finance, or related field preferred
• 1-3 years of relevant experience related to program support with financial understanding (Experience with DoD preferred but not required)
• Intermediate experience in Microsoft Excel (Financial and Logical formulas), Word, and PowerPoint
• Strong attention to detail
• Ability to work independently
• Superior verbal, grammatical, and written communication skills
• Ability to work effectively with and learn from engineering technical staff
• Ability to multi-task and demonstrate effective time management skills
• Ability to handle a high volume of work with accuracy and efficiency

Physical Demands and Expectations:

• Regular physical activity to include walking, climbing stairs, bending, stooping, reaching, lifting (up to 15 pounds), and standing; occasional prolonged sitting
• Ability to speak, read, hear and write, with or without assistance
• Ability to use phone and computer systems, copier, fax and other office equipment

This position description represents a summary of the major components and requirements of the outlined job. Other duties and responsibilities may be assigned or required as business needs dictate. Questions regarding this description should immediately be addressed to the department manager or to Human Resources.

Life Cycle Engineering (LCE) is a privately held, employee-owned company with an emphasis on "doing the right thing the right way, which applies to the way we treat our customers and employees. We are proud to have been recognized as a "Best Place to Work for 17 years running! Learn more below and at

Our mission is to enable people and organizations to achieve their full potential. As a professional services organization, our mission is focused on our clients' people and organizations. It is our company's cornerstone belief that we will not lead the industry in assisting our clients unless we excel at helping our own people and teams reach their full potential.

Our corporate culture encourages personal and professional growth because LCE's success depends on the talent, innovation, professionalism, and commitment of its employees. LCE is a strengths-based organization focused on turning individual talents into strengths and then turning individual strengths into organizational performance that supports our clients' success.

Benefits:

• Affordable Medical/Dental/Vision Plans for employees and their families
• Free Employee Life and Disability Insurance, with supplemental coverage options available
• Health Savings Account and Flexible Savings Account options
• Company matched 401(k) & company-funded Employee Stock Ownership Program (ESOP)
• Paid Vacation, Holiday, Sick Leave
• Continuing Education and Professional Development programs at all levels
• Flexible Schedules and Relaxed Dress Code
• Employer-sponsored events, social collaboration, and open communication
• Free access to an extensive online training library, including certification prep
• Bonus Program for outstanding contributions, Employee Referral Program, numerous Recognition Opportunities, and more

Benefits may vary by business unit and location. Life Cycle Engineering (LCE) is an equal opportunity employer and makes all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, genetic information, application for or service in the military or status as a disabled veteran or veteran, because of or on the basis of pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation, and any other status protected by applicable state or federal law.