Payroll & Workforce Administration Supervisor

We are seeking an experienced Payroll & Workforce Administration Supervisor to lead payroll administration and support critical workforce functions across our expanding organization. This position is ideal for a highly organized professional who thrives in a fast-paced construction environment and possesses extensive experience with Certified Payroll and prevailing wage compliance.

Position Summary

The Payroll & Workforce Administration Supervisor will oversee all payroll processing activities while supporting key workforce administration functions including onboarding, employee records management, benefits administration, compliance, and employee relations. This role requires a strong understanding of construction payroll, certified payroll reporting, prevailing wage requirements, and multi-state employment practices.

Key Responsibilities

• Payroll Administration

• Manage weekly payroll processing for salaried and hourly employees.

• Manage Certified Payroll Reports in compliance with federal, state, and local prevailing wage requirements.

• Ensure compliance with Davis-Bacon Act, prevailing wage laws, union reporting requirements, and public works regulations.

• Review employee time records, job cost coding, and labor allocations for accuracy.

• Process garnishments, deductions, benefit contributions, and payroll tax filings.

• Coordinate payroll audits and respond to agency requests.

• Reconcile payroll-related general ledger accounts and support month-end close activities.

• Maintain payroll records and ensure compliance with all applicable regulations.

• Review and process quarterly and annual state/federal payroll reporting.

Workforce Administration

• Coordinate employee onboarding, orientation, and new hire documentation.

• Maintain personnel records.

• Administer employee benefits and assist with annual open enrollment.

• Support employee relations, policy administration, and performance management processes.

• Assist with hiring activities.

• Ensure compliance with federal, state, and local employment laws.

• Support safety training documentation and compliance tracking.

Qualifications

• Required Minimum 5 years of payroll experience in the construction industry.

• Minimum 3 years of supervisory or leadership experience.

• Extensive Certified Payroll experience is required.

• Strong knowledge of prevailing wage regulations, Davis-Bacon requirements, and public works reporting.

• Experience processing multi-state payroll.

• Working knowledge of payroll taxes, wage and hour laws, and employment compliance.

• Proficiency with payroll software, HRIS systems, and Microsoft Excel.

• Excellent attention to detail, organization, and problem-solving skills.

• Preferred

• Bachelor's degree in Human Resources, Accounting, Business Administration, or related field.

• CPP (Certified Payroll Professional) certification.

• Experience with construction ERP systems such as Arcoro, Vista by Viewpoint, Foundation, Spectrum, or similar platforms.

• Union payroll experience.

What We Offer

• Competitive salary based on experience

• Comprehensive medical, dental, and vision benefits

• 401(k) with company match

• Employee Stock Ownership Program (ESOP)

• Paid vacation and holidays

• Professional development opportunities

• Stable, long-term career growth with a successful and expanding organization

Compensation

$75,000 - $85,000 annually, depending on qualifications and experience.

If you are an experienced payroll professional with a strong background in certified payroll and construction workforce administration practices, we encourage you to apply and become part of our growing team.