Litigation Legal Secretary - Commercial

Job Description

Commercial Litigation Legal Secretary

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Location: New York, NY | Hybrid

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Salary: $80,000–$110,000 base, depending on experience

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Position Type: Full-time, non-exempt

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Reports To: Office Manager

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An established, full-service corporate law firm is seeking an experienced Commercial Litigation Legal Secretary to support attorneys in its New York office. The firm represents clients ranging from Fortune 500 companies to emerging businesses and offers a collaborative environment, varied assignments, and opportunities for professional development.

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The ideal candidate brings at least five years of commercial litigation support experience at a mid-to-large law firm , strong document-production skills, and hands-on experience with state and federal court filings.

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Responsibilities

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• Draft, edit, format, proofread, and finalize pleadings, briefs, correspondence, and other legal documents.
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• Compare and revise documents using Litera and CompareDocs; convert and clean up documents to meet firm formatting standards.
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• Prepare and submit electronic filings in state, federal, and bankruptcy courts, and coordinate service of documents.
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• Create and update tables of authorities and tables of contents using Best Authority.
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• Prepare hyperlinked briefs using Lexis and Westlaw and create bookmarked PDFs.
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• Support trial preparation by organizing exhibits, assembling trial binders, and coordinating court appearance logistics.
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• Conduct electronic searches, obtain file histories and reference materials, and maintain organized litigation files.
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• Manage attorney calendars, meetings, deadlines, travel arrangements, and related logistics.
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• Communicate professionally with clients, attorneys, court personnel, and outside parties.
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• Enter and edit attorney time using Aderant and Intapp, assist with billing-related tasks, and prepare expense reports.
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• Handle routine administrative duties and provide coverage for other legal support professionals as needed.
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Qualifications

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• Five or more years of commercial litigation legal secretarial or legal assistant experience at a mid-to-large law firm.
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• Strong knowledge of litigation procedures, court deadlines, electronic filing, and document service.
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• Excellent proofreading, document formatting, organizational, and communication skills.
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• Ability to manage competing priorities, work independently, and deliver accurate work under tight deadlines.
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• Proficiency with Microsoft Office 365, particularly Word and Outlook, along with Excel and PowerPoint.
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• Experience with litigation support tools, including Litera, CompareDocs, Best Authority, iManage, Nuance PDF Converter, Aderant, Intapp Time, Intapp Billstream, BigHand, and DocuSign .
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• Comfort using Zoom and Microsoft Teams.
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• Current Notary Public commission or willingness to obtain one within six months of employment.
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• Flexibility to occasionally arrive early or stay late based on business needs.
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• High school diploma required; associate or bachelor’s degree preferred.
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Compensation and Benefits

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The base salary range is $80,000–$110,000 , based on qualifications, experience, and certifications.

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Benefits include:

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• Medical, dental, vision, and life insurance
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• Short-term and long-term disability coverage
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• 401(k) plan
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• 18 days of annual PTO, increasing to 25 days after five years of service, plus paid holidays and floating holiday(s)
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• Health Savings and Flexible Spending Accounts
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• Transit commuter benefits
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• Gym reimbursement and Employee Assistance Program
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• Pet insurance
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This is a hybrid position based in New York City . Additional responsibilities may be assigned as business needs evolve.

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The firm is an equal opportunity employer and considers applicants without regard to any characteristic protected by applicable law.