Front Desk Coordinator

Job Description

Job Description

Front Desk Coordinator (Administrative & HR Support)

Location: Inola, OK

Pay: $18.00–$23.00/hour (DOE)

Schedule: Monday – Friday | 8:00 AM – 5:00 PM

Job Type: Temp-to-Hire

Work Environment: 100% Onsite

We are seeking a professional and organized Front Desk Coordinator to join a growing manufacturing and fabrication company in Tulsa. This temp-to-hire opportunity is perfect for someone who enjoys being the face of the office while providing administrative and human resources support in a fast-paced environment. The ideal candidate is customer-focused, detail-oriented, and thrives while juggling multiple responsibilities.

Please note: This position is primarily based in Tulsa; however, daily travel to the company's Inola facility will be required . Candidates must have reliable transportation and be comfortable commuting between locations.

Key Responsibilities

• Serve as the first point of contact for employees, visitors, vendors, applicants, and delivery drivers, creating a professional and welcoming environment.
• Answer and route incoming calls using a multi-line phone system while responding to general inquiries.
• Provide administrative support to office staff, management, and production teams to ensure efficient day-to-day operations.
• Assist with HR-related administrative tasks, including onboarding paperwork, new hire documentation, personnel file maintenance, employment verifications, and scheduling interviews.
• Support recruiting efforts by coordinating interviews, communicating with candidates, and assisting with applicant tracking.
• Prepare and maintain spreadsheets, reports, presentations, and other business documents.
• Assist the sales and estimating teams with data entry, document preparation, and internal coordination.
• Process incoming and outgoing mail, packages, and deliveries.
• Order and maintain office and breakroom supplies while monitoring inventory levels.
• Organize and maintain electronic and paper filing systems with accuracy and confidentiality.
• Keep the reception and front office areas clean, organized, and professional at all times.
• Provide additional administrative support and special projects as assigned

Qualifications

• High school diploma or GED required; Associate degree preferred.
• Minimum of 2 years of experience in a receptionist, front desk, administrative assistant, or office coordinator role.
• Previous HR administrative experience, including onboarding, personnel records, recruiting support, or other human resources functions, is strongly preferred.
• Manufacturing, industrial, fabrication, or construction office experience is highly preferred.
• Strong proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.
• Experience with SharePoint or similar document management systems is a plus.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• High attention to detail and the ability to maintain confidentiality when handling sensitive employee information.