Proposal Writer

Proposal Writer

Behind every great project is a team of talented people, and a story worth telling.

At R.E.Y. Engineers, our Marketing team brings those stories to life, highlighting our people, expertise, and experience while helping position our teams for new opportunities. We're looking for a Proposal Writer who enjoys turning complex information into clear, compelling content and thrives in a collaborative, deadline-driven environment.

About the Role

The Proposal Writer works under the direction of the Senior Marketing Coordinator to support proposals, qualifications, branding, and business development efforts. This role collaborates closely with Project Managers to ensure marketing deliverables meet R.E.Y.'s quality and brand standards. This is a hands-on role ideal for someone who thrives in a deadline-driven environment and enjoys supporting pursuits that directly contribute to the firm's success.

Responsibilities

• Assist with the preparation, writing, design, proofreading, and production of proposals, SOQs, and presentation materials
• Coordinate with Marketing, Project Managers, and technical staff to gather information and ensure submissions are complete, compliant, and compelling
• Track pursuit schedules, deadlines, and required materials
• Review RFP/RFQ requirements to support compliance with applicable laws and regulations
• Write and update project descriptions and staff resumes
• Maintain and organize the firm's Content Library (proposals, resumes, boilerplate, graphics, photos, etc.)
• Support systems for organizing and retrieving client, consultant, personnel, and project information
• Assist with accurate entry and maintenance of CRM data
• Help link CRM records with project and proposal information
• Communicate and collaborate with marketing staff, technical teams, and external teaming partners
• Participate in cross-departmental efforts that support R.E.Y.'s mission and reputation
• Consistently delivers accurate, high-quality marketing materials on time
• Upholds R.E.Y.'s brand, quality, and professionalism standards
• Effectively manages assigned pursuits and deadlines
• Actively contributes to CRM and content management systems
• Demonstrates initiative, collaboration, and a client-service mindset

Qualifications Required

• 3–5 years of experience providing marketing or administrative support in the A/E/C industry
• Familiarity with A/E/C proposal processes and terminology
• Strong technical or persuasive writing and editing skills
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Experience supporting document layout, design, or production in a professional setting

Preferred

• Associate or Bachelor's degree in marketing, communication, journalism, or a related field
• Experience working in Deltek Ajera

Professional Skills

• Detail-oriented, organized, and deadline-driven
• Self-starter with a strong sense of ownership
• Team-oriented with excellent communication skills
• Able to manage multiple priorities and remain effective under pressure
• Curious, collaborative, and committed to professional growth

Additional Information

• Occasional travel for conferences, tradeshows, or client events
• Valid California driver's license required

Why Join R.E.Y.? You'll be part of a collaborative, people-focused firm where marketing is respected as a strategic function—not an afterthought. This role offers the opportunity to grow alongside experienced professionals while contributing to meaningful projects throughout California.

• Competitive salary: $65,000 - $90,000 based on experience plus bonus opportunities.
• Medical, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and holidays.
• Professional development support.
• Opportunities for advancement to Senior Marketing Coordinator roles.

Apply today to join a respected California firm where you can grow your career and contribute to projects that make an impact in our communities.