Human Resources Coordinator

Administrative Support For Human Resources

To provide administrative and operational support to the Human Resources department, with a primary focus on recruitment coordination, employee record management, and HR process support. This role helps ensure efficient HR operations and supports communication between employees, management, and payroll.

Essential Responsibilities

Recruitment & Hiring Support

• Coordinate recruitment activities and hiring processes with hiring managers
• Post job openings on internal and external platforms
• Coordinate and attend recruitment events such as college and career fairs
• Schedule interviews and communicate with candidates
• Maintain applicant tracking and recruitment records
• Assist with candidate correspondence and follow-up
• Prepare hiring and onboarding documentation following all organizational and program pre-hire requirements and position qualifications
• Assist the Human Resources Director in tracking and analyzing HR metrics such as time to fill, cost per hire, etc.

Employee Records & Administration

• Maintain accurate employee files and HR documentation
• Track required forms, certifications, and compliance documents
• Update employee information in HR systems
• Process personnel action forms and status changes
• Assist with document retention and confidentiality standards
• Maintain confidentiality of employee and company information
• Support HR compliance with company policies and employment regulations
• Ensure HR documentation is complete and audit ready

HR Operational Support

• Support daily HR department operations and administrative tasks
• Assist employees with basic HR questions and requests
• Coordinate meetings, trainings, and HR-related events
• Prepare reports, spreadsheets, and HR correspondence
• Monitor HR inbox and distribute requests appropriately
• Submit employee status changes and onboarding information to Payroll
• Assist with timekeeping, documentation collection, and payroll review as needed
• Coordinate communication between HR and Payroll departments
• Ensure timely processing of employment-related paperwork
• Create badges and manage key card access for employees
• Maintain a working knowledge of state and federal labor laws governing employment including affirmative action, the Americans with Disabilities Act, wage and hour laws, FLSA, and applicable hiring laws, etc.

General Staff Responsibilities

• Participate in staff meetings, conferences, training sessions and workshops as assigned
• Demonstrate familiarity with employment policies, performance standards, work plan and objectives of Agency
• Maintain congenial and respectful relations with staff, children, families and community
• Keep current and accurate records and file reports on time
• Maintain confidentiality in regards to staff and family information
• Maintain objectives and professional standards
• Improve self-skills and education
• Fulfill role as mandated reporter as stated in Child Abuse and Neglect Policy
• Be present at work in order to provide consistency of services
• Be a contributory team member in a positive/productive manner
• Demonstrate commitment to mission, values, and policies in the performance of daily duties
• And or any other duties deemed necessary by your supervisor

Educational Requirements

• High School Diploma and three years of administrative support experience is required
• Associates Degree and one year of administrative support experience is preferred

Experience and Skills Requirements

• Excellent professional communication and interpersonal skills to be able to work with various departments and foster teamwork
• Proficiency in Microsoft Office and databases or ease in adapting to new technologies
• High attention to detail and a high level of accuracy
• Strong organizational and administrative skills
• Ability to manage multiple priorities and deadlines
• Knowledge of HR practices and recruitment preferred
• Ability to work independently with minimal supervision
• Gather and analyze information skillfully
• Problem-solving and decision-making aptitude
• Demonstrate resourcefulness and initiative
• Bilingual (English/Spanish) preferred

Physical Requirements

The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:

• Sit for long periods of time with daily use of computer screen;
• Do tasks involving repetitive arm and hand movements, such as heavy word processing/keyboarding, using various office tools to collate, punch, cut, or stamp paper and other repetitive or high-volume tasks such as bulk mailings, filing projects, etc.;
• Occasional filing is required. This would require the ability to lift files, open filing cabinets and bending as necessary;
• Occasionally required to stand, walk and reach with hands and arms;
• Occasionally lift and/or move up to 50 pounds

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work Environment/Conditions

• Work is normally performed in a typical interior/office work environment.
• Job tasks are performed in close physical proximity to other people

Safety

Apply safe practices in the performance of duties

• Reporting of unsafe or hazardous working conditions and/or any injury immediately
• Complying with Agency safety standards
• Participate in emergency drills
• Promote a culture of safe environments in the workplace

Organizational Requirements

• Current enrollment in the Child Care Division's Central Background Registry
• Current physical examination, drug screen, and TB screen documentation prior to hire
• Ability to drive a private or Agency vehicle; must possess a valid driver's license and personal automobile or provide a plan that will allow fulfillment of position requirements. A DMV Record check will be conducted prior to hire.
• Desire to work with low-income children and their families
• Communicate effectively with staff, families, children, and the public using the telephone and in face-to-face, one-to-one, and in group settings
• Fluent in English both verbally and written

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Umatilla-Morrow Head Start, Inc. is committed to providing equal employment and advancement opportunities to all individuals in all aspects of employment, including, but not limited to, recruitment, hiring, job assignments, promotions, career advancement opportunities, working conditions, scheduling, disciplinary action, termination of employment, compensation, and access to benefits and training. We recruit, hire, and promote into all job levels the most qualified applicants without regard to legally protected characteristics.