Senior Payroll Specialist

Accountabilities

• Manage end-to-end payroll processing for six international entities across the UK, Ireland, Germany, Singapore, Japan, and Australia, as well as employees managed through employer-of-record arrangements.
• Ensure payroll is processed accurately and on schedule for each payroll cycle, maintaining data integrity and consistent delivery across jurisdictions.
• Monitor payroll compliance across supported countries, including payroll taxes, statutory requirements, regulatory filings, year-end processes, and changes in local legislation.
• Perform payroll reconciliations, variance analysis, and control checks, investigating discrepancies and resolving exceptions before payroll is finalized.
• Maintain effective payroll controls and proactively identify potential risks, escalating complex or high-impact issues with clear recommendations and supporting analysis.
• Manage relationships with external payroll providers and service partners, coordinating issue resolution and monitoring service quality.
• Support payroll audits, statutory reporting, compliance activities, and year-end requirements across the relevant jurisdictions.
• Collaborate with Finance, People Experience, and Legal to resolve complex payroll matters and support a reliable, positive employee experience.
• Identify and implement opportunities to improve payroll processes, reporting, controls, and workflows, including automation and AI-enabled tools to reduce manual work.
• Partner with Finance on the ongoing payroll transformation and transition to Rippling, contributing to process redesign, data migration, configuration validation, parallel testing, user acceptance testing (UAT), and implementation.
• Support continuous improvement initiatives that strengthen payroll accuracy, operational efficiency, scalability, and reporting quality.

Requirements:

• At least 3 years of hands-on UK payroll experience, ideally combined with experience managing multi-entity or global payroll operations.
• Strong understanding of payroll compliance, statutory requirements, payroll reconciliations, internal controls, and payroll reporting.
• Experience working with payroll platforms and employer-of-record providers; familiarity with Deel, ADP Workforce Now, ADP Celergo, and/or Rippling is an asset.
• Strong analytical and problem-solving skills, with the ability to investigate discrepancies independently, identify root causes, and implement effective solutions.
• Excellent organizational skills and attention to detail, with the ability to manage multiple payroll cycles, competing priorities, and strict deadlines.
• Strong written and verbal communication skills, with the ability to collaborate effectively across Finance, People Experience, Legal, and external service providers.
• Ability to work independently, exercise sound judgment, and proactively identify payroll risks or opportunities for improvement.
• Experience supporting payroll transformation initiatives, system implementations, data migrations, automation, or process redesign is an asset.
• Adaptability and a continuous improvement mindset, with an interest in using technology to simplify payroll operations and improve accuracy.

Benefits:

• Base salary range of CAD $72,000–$99,000 , depending on experience, technical skills, relevant qualifications, location, and business needs.
• Potential eligibility for additional compensation, such as annual bonuses or equity awards, depending on the role and applicable arrangements.
• Competitive paid time off, including a day off for your birthday.
• Retirement, pension, or savings plans, depending on the country of employment.
• Health benefits available from the first day of employment, subject to local eligibility and applicable arrangements.
• Access to a comprehensive mental health support program.
• Work‑from‑home reimbursement to help support a remote working setup.
• Optional global WeWork membership for employees who want an alternative workspace, with hubs available in London and Toronto.
• Structured onboarding and training to support a successful start.
• Support for professional development activities, including conferences, courses, and books.
• Access to specialized programmatic advertising courses and certifications to support ongoing learning.
• A parental leave program designed to support employees and their families.
• A welcoming, collaborative, and supportive team culture.
• Social activities and team events that encourage connection across the organization.
• Benefits and perks may vary according to the country of employment and type of engagement, with local regulations and partner policies applying where relevant.

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