Purchase and Material Flow Manager

Job Description

Position Summary

The Procurement & Material Flow Manager has responsibility for procurement operations across Tennessee, Oklahoma City, and Phoenix, as well as oversight of the interfacility transfer process among company locations, including Glendale. Reporting to the Director of Procurement, this role applies comprehensive analysis of consumption, sales, inventory, and supply data to support appropriate material availability across the three plants. The manager collaborates closely with inventory coordinators and partners with Supply Planning, Operations, Warehousing, Transportation, Finance, Quality, Strategic Sourcing, and site leadership to align purchasing and transfer activity, resolve exceptions, and proactively address supply risks.

Essential Duties and Responsibilities

1. Multi-Site Procurement Leadership

• Lead procurement execution for raw materials, components, packaging, indirect items, and other assigned categories supporting TN, OKC, and PHX.
• Optimize inventory on hand given facility space and supplier lead times.
• Improve freight utilization by consolidating shipments, aligning order quantities with transportation capacity, and leveraging available routes to reduce transit costs.
• Coordinate supplier selection, sourcing events, negotiations, contracts, and category strategies with the Director of Procurement and Strategic Sourcing.
• Escalate commercial, continuity, and supplier-risk issues with clear recommendations and ownership.

2. Purchase Order and Supplier Execution

• Oversee purchase orders from placement through supplier confirmation, shipment, receipt, and exception resolution.
• Ensure order records accurately reflect committed dates, quantities, pricing, freight terms, and required acknowledgements.
• Monitor past-due, unconfirmed, partial, or discrepant orders and direct timely supplier follow-up and recovery actions.
• Resolve supply disruptions and coordinate procurement-related invoice or three-way-match issues with suppliers, receiving teams, and Accounts Payable.

3. Transfer Order Management and Interfacility Material Flow

• Manage transfer orders among TN, OKC, PHX, and Glendale from validated requests and prioritization through release, shipment, receipt, and closure.
• Confirm material availability, business priority, timing, and shipment requirements with planning, procurement, warehouse, transportation, operations, and receiving teams.
• Monitor open, in-transit, overdue, partially received, and discrepant transfers and drive exceptions to resolution.
• Maintain transfer standards, status visibility, documentation, and escalation paths for critical production or customer requirements.

4. Material Requirements and Procurement Coordination

• Use production schedules, demand signals, usage history, open orders, supplier lead times, and available inventory data to inform purchasing and transfer decisions.
• Partner with Supply Planning and site Operations to validate timing, priority, substitutions, and requirement changes.
• Identify shortages, duplicate orders, excess commitments, and timing conflicts; recommend and coordinate approved cancellations, deferments, accelerations, quantity changes, or reallocations.
• Balance business priority, source availability, lead time, cost, transportation, and continuity risk when recommending procurement actions.

5. Supplier Performance and Continuous Improvement

• Track supplier delivery, confirmation, responsiveness, quality, pricing, and issue resolution for assigned procurement activity.
• Support supplier reviews, corrective actions, and improvement plans with Strategic Sourcing, Quality, Operations, and site leadership.
• Identify recurring procurement and transfer failures and lead corrective actions that improve reliability, visibility, and efficiency.
• Maintain SOPs, work instructions, decision rules, and controls while advancing ERP adoption and reducing manual follow-up.

6. Systems, Data, and Reporting

• Use NetSuite, Excel, and business intelligence tools to monitor purchase orders, transfer orders, supplier commitments, exceptions, and team workload.
• Maintain accurate supplier, pricing, lead-time, order, location, and item data within the role’s authority.
• Provide recurring action-oriented reporting on open orders, transfer status, shortages, supplier risks, and unresolved exceptions.
• Partner with Information Technology and process owners to improve workflows, reporting, data quality, documentation, and auditability.

7. Cross-Functional Partnership

• Align site procurement with the Director of Procurement, Strategic Sourcing, Glendale Procurement, and Supply Planning on sourcing priorities, shared suppliers, contracts, purchase timing, and interfacility transfers.
• Coordinate priorities and issue resolution with Operations, Warehousing, Transportation, Quality, Finance, Accounts Payable, and site leadership.
• Communicate supplier commitments, supply risks, transfer status, mitigation actions, and decisions clearly to site and executive leadership.
• Support new-product introductions, supplier transitions, plant initiatives, and other projects requiring coordinated multi-site execution.

Required Qualifications

• Bachelor's degree in Supply Chain Management, Operations, Logistics, Business, Finance, Industrial Engineering, or a related field; equivalent relevant experience may be considered.
• Five or more years of progressive experience in procurement, purchasing, materials management, supply planning, logistics, or multi-site supply chain operations.
• Demonstrated experience managing purchase orders, supplier follow-up, material shortages, and interfacility transfers in a manufacturing or distribution environment.
• Demonstrated experience managing freight planning, shipment consolidation, routing, carrier coordination, and transportation cost optimization.
• Strong ERP/MRP knowledge and advanced Excel capability; experience with NetSuite and Power BI is preferred.
• Ability to analyze operational data, identify supply and execution risks, and convert findings into practical action plans.
• Strong written, verbal, presentation, negotiation, and cross-functional leadership skills.
• Ability to travel among company facilities based on business needs.

Preferred Qualifications

• Experience in mattress, furniture, consumer goods, textile, packaging, or another high-SKU manufacturing environment.
• APICS/ASCM CPIM or CSCP, ISM CPSM, Lean/Six Sigma training, or comparable supply chain credentials.
• Experience improving supplier delivery, standardizing purchasing processes, and managing multi-site material flow.
• Experience supporting ERP implementations, procurement master-data improvement, or reporting automation.