Environmental, Health and Safety Admin

Job Description

Job Description

Description:

The Environmental, Health and Safety Admin provides administrative, organizational, and coordination support to the Safety and Environmental teams. This position plays a critical role in maintaining compliance records, managing documentation, coordinating training and meetings, tracking department activities, and ensuring accurate and timely reporting. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and supporting regulatory compliance efforts. This position can be based out of our Boise or Donnelly offices. 

Requirements:

Essential Duties and Responsibilities:

Administrative Support

· Provide administrative support to Safety and Environmental Management and staff.

· Manage calendars, schedule meetings, and coordinate department activities.

· Prepare correspondence, reports, presentations, and meeting materials.

· Maintain department filing systems, both electronic and physical.

· Order office supplies and coordinate equipment and resource needs.

· Process invoices, purchase requisitions, expense reports, and other administrative transactions.

Safety Program Support

· Maintain safety records, training documentation, certifications, and compliance files.

· Assist with onboarding documentation and safety orientation scheduling.

· Track employee training requirements and notify supervisors of upcoming expirations.

· Support incident and near-miss reporting processes by organizing documentation and distributing reports.

· Compile safety metrics, statistics, and monthly reports.

· Coordinate safety meetings, toolbox talks, and training sessions.

Environmental Program Support

· Maintain environmental permit records, monitoring reports, and compliance documentation.

· Assist with tracking environmental inspections, audits, and regulatory reporting deadlines.

· Support data entry and recordkeeping associated with air, water, waste, SWPPP, SCPP, and reclamation programs.

· Compile environmental data and assist in preparing regulatory reports and documentation.

· Coordinate environmental meetings and communication activities.

Records Management & Compliance

· Ensure records are maintained in accordance with company policies and regulatory requirements.

· Maintain confidentiality of sensitive employee and operational information.

· Assist with document control processes, revisions, and distribution.

· Support preparation for internal audits, inspections, and regulatory reviews.

Communication & Coordination

· Serve as a point of contact for internal and external stakeholders.

· Coordinate travel arrangements, meeting logistics, and department events.

· Work collaboratively with operations, human resources, contractors, and project teams.

· Support special projects and other duties as assigned.

Qualifications:

Knowledge, Skills, and Abilities

· Strong attention to detail with exceptional accuracy in recordkeeping and data entry. 

· Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment. 

· Strong customer service and interpersonal skills. 

· Ability to work independently while supporting multiple departments. 

· Proficiency in preparing reports, spreadsheets, presentations, and professional correspondence. 

· Ability to maintain organized and auditable records. 

· Strong problem-solving, coordination, and follow-through skills. 

· Ability to adapt to changing priorities and departmental needs.

Required

• High school diploma or GED required.
• Associate degree in Business Administration, Office Administration, or related field preferred.
• Minimum of 3 years of administrative support experience.
• Experience supporting safety, environmental, construction, mining, industrial, or operations teams preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Strong organizational, document management, and recordkeeping skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Qualifications

• Experience working in mining, construction, manufacturing, energy, or heavy industrial environments.
• Knowledge of safety and environmental compliance documentation and reporting requirements.
• Experience with document management systems and electronic filing platforms.
• Familiarity with training management systems and compliance tracking tools.
• Experience supporting regulatory audits, inspections, or compliance programs.