Senior Administrative Coordinator

Overview Title: Senior Administrative Coordinator Employee Classification: Senior Administrative Coord Campus: University of North Texas - Health Science Center Division: HSC-Provost & Exec VP SubDivision-Department: HSC-UNT System College of Pharmacy Department: HSC-Office of the Dean-Pharmacy-300901 Job Location: Fort Worth Salary: Commensurate with Experience FTE: 1.000000 Retirement Eligibility: TRS Eligible About Us - Values Overview Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at Department Summary UNT Health Fort Worth College of Pharmacy (SCP) is inviting applications for a faculty position in the Department of Pharmacotherapy. This individual will serve as a College of Pharmacy faculty member who will enhance the UNT Health Fort Worth vision and mission, while making meaningful contributions to the profession of pharmacy and the community. Located in Fort Worth, TX, the College of Pharmacy joined colleges/schools of Osteopathic Medicine, Public Health, Health Professions, Graduate School of Biomedical Sciences, Nursing in 2013. The SCP graduated its first class and received accreditation from the Accreditation Council for Pharmacy Education (ACPE) in 2017. Located in the Fort Worth cultural district, UNT Health Fort Worth is one of the fastest-growing academic health science centers in Texas. The University currently enrolls 2,700 graduate students who are pursuing degrees in medicine, bio-medical sciences, pharmacy, physical therapy, physician assistant studies, and public health. The University is well-positioned for rapid expansion, matching the growing population and economic vitality of the DFW Metroplex. Position Overview UNT Health Fort Worth College of Pharmacy (SCP) is inviting applications for a Senior Administrative Coordinator in the Department of Pharmacotherapy. This individual will serve as a College of Pharmacy staff member who will enhance the UNT Health Fort Worth vision and mission. The Senior Administrative Coordinator for the Department of Pharmacotherapy at UNT Health Fort Worth - College of Pharmacy provides high-level administrative and operational support for departmental leadership, faculty, staff, students, and affiliated programs/initiatives. Responsibilities include coordinating departmental operations/initiatives, communications, meetings, faculty support activities, financial processes, and records management. This role serves as a primary point of contact for departmental administrative matters and works collaboratively with internal and external stakeholders to support departmental priorities. The position requires strong organizational skills and communication, sound judgment, professionalism, confidentiality, and the ability to manage multiple responsibilities within institutional policies and procedures. Minimum Qualifications Bachelor's degree and two (2) years of related experience; or any equivalent combination of education and experience. Knowledge, Skills and Abilities Exceptional communication and interpersonal skills. Advanced written communication skills. Knowledge of accounting/budgeting procedures. Advanced Microsoft Office skills (e.g., Word, Excel, PowerPoint). Ability to work under pressure, adjust to constant changes, handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgement, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Preferred Qualifications Experience providing administrative support within a higher education, healthcare, or academic environment. Experience working with institutional administrative and financial systems. Job Duties Provide high-level administrative and operational support for departmental leadership, faculty, and academic initiatives, including correspondence, scheduling, document preparation, record maintenance, and coordination of daily office activities. Serve as a primary point of contact for the department by welcoming visitors, responding to inquiries, and directing communications to appropriate faculty, staff, or administrative offices. Support faculty administrative processes including onboarding, travel coordination, annual review scheduling, and maintenance of faculty records. Support departmental educational programs and initiatives through coordination of communications, scheduling, documentation, and collaboration with internal and external partners. Coordinate departmental meetings, faculty recruitment activities, educational events, and special projects, including scheduling, communications, materials preparation, and logistical support. Assist with project coordination and tracking of timelines, deliverables, documentation, and follow-up activities for departmental projects and strategic initiatives. Process and monitor departmental expenses, invoices, reimbursements, purchasing requests, and related financial documentation in accordance with institutional policies and procedures. Maintain departmental files, databases, reports, and operational records to support business, academic, and accreditation-related activities. Maintain confidentiality of sensitive personnel, financial, academic, and operational information. Perform additional administrative and operational duties as assigned by the Department Chair. Physical Requirements Communicating with others to exchange information. Environmental Hazards No adverse environmental conditions expected. Work Schedule Monday-Friday, 8:00am-5:00pm Driving University Vehicle No Security Sensitive This is a Security Sensitive Position. Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits For information regarding our Benefits, click here. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding. #J-18808-Ljbffr