Shared Services Manager

Summary of the Position: This position is a key role within the finance team supporting internal customers and the financial processes that touch every external customer and supplier. This role provides hands-on management all processes related to customer billing and collections, vendor invoice processing and payments, credit card merchant account processing and related card-processing systems. This position also supports tax and treasury activities and work closely with the corporate accounting team. This position requires a high level of attention to detail and accuracy. Roles and Responsibilities: Manage the Accounts Receivable team in the billing and collection process, ensuring accuracy of invoicing and timely cash flows. Manage the Accounts Payable team in the vendor payment process, ensuring accuracy of payments for goods and services received and timely payments within terms. Coordinate with Sales, Customer Service, IT and Shipping on changes to pricing, terms and payment methods. Coordinate with Procurement on vendor master changes. Prepare annual 1099 forms in a timely and accurate manner. Maintain controls over, and accuracy of, payment card and payment processing systems, cash clearing and payment-related account reconciliations. Timely identification, clearing and mitigation of payment processing exceptions. Maintenance of pricing conditions for sales orders and timely correction of sale order exceptions; Continuously strive to improve process efficiency and obtain cost savings in payment and transaction processing. Assist Corporate Accounting with periodic sales tax reporting Coordinate with other finance functions to ensure timeliness and accuracy of financial information. Provide a key role in control over financial assets. Assist finance and other departments in special projects on an as-needed basis. Manage ongoing relationship with internal customers and service providers. Ensure compliance with corporate policies related to travel and expense reporting. Advise, train, and support the development of direct reports. Perform other assigned duties as may be required in meeting Company objectives. Regular attendance is required Communicate effectively with other departments within the organization and functions within a team environment. Supervisory Responsibilities: Accounts Receivable and Accounts Payable staff (team of six) Education and Experience Requirements: Bachelor's degree 10 or more years of experience in accounts payable, accounts receivable, accounting operations, treasury operations or the equivalent, with 4 or more years in a supervisory role. Working knowledge of ERP systems is required, SAP experience is preferred. This job requires excellent written and oral communication skills. The candidate must have a strong desire to learn and a willingness to pitch in and lend a hand to help others. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.