Project Operations Coordinator

Job Description

Job Description

Founded in 1997 in Baltimore, MD, Miller Construction Services, Inc. is a general contracting and construction management firm that emerged as an extension of Miller Refrigeration, a service-based company established in 1990. With over 25 years of experience, Miller Construction has expanded its services to deliver high-quality projects across the East Coast, Midwest, Texas, and beyond. Our strong, customer-first ethos drives us to treat every client as a valued member of the Miller family. This commitment to relationships extends to our employees, fostering a culture of appreciation where well-being and professional growth are prioritized at every level.

JOB DESCRIPTION:

Miller Construction Services, a trusted leader in the industry, is seeking a skilled and dedicated Project Operations Coordinator to join our team. This individual will be responsible for supporting the company's operational systems while assisting with Accounts Payable, Accounts Receivable, project closeouts, auditing transactions, and coordinating with Project Managers and Supervisors to resolve outstanding items. The Project Coordinator will also support other system-related functions while analyzing project workflows to identify opportunities for process improvements that increase efficiency and productivity across the organization.

BENEFITS:

· Competitive pay with comprehensive benefits package

· Medical, Dental, Vision

insurance plans

· 401(k) with company match: Employer contributes regardless of employee contributions.

· Paid holiday, vacation and sick time

ROLE AND RESPONSIBILITIES:

· Learn and become proficient in all company operating systems and project workflows.

· Manage and process Accounts Payable (AP) transactions across multiple departments.

· Assist with Accounts Receivable (AR) tracking and support collection efforts as needed.

· Coordinate project closeout documentation to ensure timely completion.

· Audit AP, AR, and closeout activities to identify missing information, discrepancies, or outstanding action items.

· Work directly with Project Managers and Supervisors to resolve rejected transactions and outstanding issues.

· Support Supervisors with system-related functions including scheduling, staffing assignments, and other operational processes.

· Help establish and maintain checks and balances within company systems to improve accuracy and efficiency.

· Analyze project workflows and identify opportunities to streamline processes and improve productivity.

· Prepare reports and communicate findings to management.

· Collaborate with multiple departments to ensure projects remain organized and on schedule.

· Perform additional administrative and operational duties as assigned.

ROLE REQUIRMENTS:

Education:

· High School Diploma or equivalent required.

· Associate's or Bachelor's degree in Business, Construction Management, Accounting, Project Management, or a related field preferred.

Experience:

Entry-level position; previous office, administrative, customer service, accounting, or construction experience is a plus but not required.

Skills & Competencies:

· Strong organizational and time management skills.

· Excellent attention to detail.

· Ability to prioritize multiple tasks in a fast-paced environment.

· Strong analytical and problem-solving abilities.

· Effective written and verbal communication skills.

· Proficient with Microsoft Office, especially Excel.

· Ability to learn new software and company systems quickly.

· Positive attitude with a willingness to learn and grow.

· Team-oriented with the ability to work cross-functionally.

Work Environment :

This position is based onsite at our Rosedale office, Monday through Friday. As a family-owned company, we provide a collaborative and supportive work environment where employees are encouraged to learn, grow, and contribute to continuous improvement across the organization.

Miller Construction Services, Inc., is a family owned and operated commercial construction and project management company. We have been in business for over 25 years and are excited to welcome you to the team!

Company Description

Miller Construction Services, Inc., is a family owned and operated commercial construction and project management company. We have been in business for over 25 years and are excited to welcome you to the team!