Real Estate Executive Assistant

Job Description

Job Description

We are a fast-growing, high-performing real estate business based in Lexington, Kentucky, focused on delivering exceptional client experiences, operational excellence, and long-term growth.

This is not a traditional assistant role.

We are looking for a highly organized, proactive, and solutions-oriented professional who can help bring structure, consistency, and operational calm to a fast-moving real estate business.

The right person will become a key partner in helping the business grow, operate efficiently, and deliver a seamless experience for clients from contract to closing and beyond.

This role is ideal for someone who thrives on organization, enjoys solving problems, anticipates needs before being asked, and takes pride in creating systems that help a business run smoothly.

If you love creating order out of chaos, protecting priorities, and helping a visionary operate at a high level, this could be an incredible long-term opportunity.

About the Role:

The Executive Assistant will serve as the operational backbone of the business.

This person will oversee day-to-day workflow management, client communication, administrative operations, transaction coordination oversight, database management, and executive support functions.

The ideal candidate is calm under pressure, highly detail-oriented, emotionally mature, technologically savvy, and capable of managing multiple moving pieces without constant direction.

This is a hands-on, in-person role within a fast-paced and growing environment where initiative, professionalism, and follow-through are essential.

$40,000 - $48,000 yearly

• Executive & Operational Support - managing calendars, priorities, and workflows
• Client Experience & Communication - ensuring proactive communication and an exceptional client experience
• Transaction & Listing Coordination - coordinating all aspects of workflow from appointment to listing and under contract to closing
• Database & Marketing Support - maintaining database, follow-up and touch campaigns, and consistency in social media content & posts
• Systems & Reporting - tracking all business metrics, documenting/operationalizing all systems and workflows

• Real estate experience preferred but not required
• Excellent communication skills and organizational skills
• 2-3 years experience as an executive assistant or administrative assistant
• Possesses discernment for working with confidential information and tight deadlines
• High school diploma or G.E.D. required
• Accustomed to navigating computer software such as Microsoft Office and MLS

• Ideal candidate would have Canva and social media posting experience

Ashley Spencer is a top-producing real estate agent serving the Central Kentucky market, known for her strong client relationships, high-level service, and community-focused approach. She has built a thriving referral-based business through authenticity, professionalism, and an exceptional client experience.

Ashley is passionate about growth, leadership, and creating systems that support both business success and work-life balance. As her business continues to expand, she is seeking a highly organized, proactive team member to help create operational excellence and support the next level of growth.

This is an opportunity to work alongside a team in a fast-paced, relationship-centered environment where initiative, communication, and professionalism are highly valued.