Executive Administrative Assistant

Aloha! One of Hawaii's largest healthcare organizations is seeking a highly organized, professional, and proactive Executive Administrative Assistant to provide executive-level administrative and operational support across Utilization Management transformation and leadership activities. This role will support calendar management, executive travel arrangements, meeting coordination, executive communications, presentation preparation, document management, operational logistics, and administrative coordination across multiple leaders, initiatives, and stakeholders. The ideal candidate is highly organized, detail-oriented, responsive, and able to operate effectively in a fast-paced executive environment requiring professionalism, discretion, adaptability, and strong follow-through.
KEY RESPONSIBILITIES
Executive & Administrative Support
* Manage executive travel, complex calendars, scheduling, and meeting coordination across multiple leaders and stakeholders
* Coordinate meetings, leadership forums, workgroups, and operational sessions
* Prepare meeting materials, agendas, notes, presentations, and follow-up documentation
* Support executive communications, correspondence, and document preparation
* Organize and maintain administrative files, records, and operational documentation
Operational Coordination
* Coordinate logistics and administrative support for operational and transformation initiatives
* Track action items, meeting follow-up, and administrative deliverables
* Support onboarding, team coordination, and administrative workflow activities
* Assist with operational reporting, document formatting, and presentation preparation
Stakeholder & Leadership Support
* Serve as a professional point of coordination across leaders, departments, vendors, and stakeholders
* Help ensure timely communication, scheduling alignment, and meeting readiness
* Maintain professionalism, discretion, and confidentiality in handling sensitive information
Administrative Excellence
* Promote organization, responsiveness, professionalism, and operational efficiency
* Anticipate administrative needs and proactively support leadership operations
* Help maintain consistency in administrative processes and coordination activities
QUALIFICATIONS
* Minimum Qualifications
* High school diploma or equivalent required
* 3-5+ years of administrative or executive support experience
* Experience supporting senior leaders or executives
* Strong organizational and time management skills
* Strong verbal and written communication skills
* Proficiency in Microsoft Office Suite, Teams, Outlook, and PowerPoint
* Ability to manage multiple priorities in a fast-paced environment
Preferred Qualifications
* Experience supporting executive-level operations or leadership teams
* Experience coordinating large meetings, leadership calendars, and executive logistics
* Healthcare experience helpful but not required
* Experience in preparing executive presentations and professional documents
Key Skills & Attributes
* Highly organized
* Professional
* Proactive
* Detail-oriented
* Responsive
* Collaborative
* Adaptable
* Discreet
* Dependable
* Service-oriented
Work Environment
Primarily on-site but flexibility to work hybrid. First couple of months of starting the job will be on-site. Parking in the building is free.
Compliance Requirements
Background check required
*Job Type & Location*This is a Contract position based out of Honolulu, HI.
*Pay and Benefits*The pay range for this position is $22.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

* Medical, dental & vision


* Critical Illness, Accident, and Hospital


* 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available


* Life Insurance (Voluntary Life & AD&D for the employee and dependents)


* Short and long-term disability


* Health Spending Account (HSA)


* Transportation benefits


* Employee Assistance Program


* Time Off/Leave (PTO, Vacation or Sick Leave)
*Workplace Type*This is a fully onsite position in Honolulu,HI.
*Application Deadline*This position is anticipated to close on Jun 11, 2026.

About TEKsystems


We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services


We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

*San Francisco Fair Chance Ordinance:* Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

*Massachusetts Lie Detector:* It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

*Use of Artificial Intelligence (AI):* We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.