Human Resource Specialist

The Human Resources Specialist is responsible for supporting and administering key HR functions to ensure compliance, consistency, and efficiency across the organization. This role plays a critical part in maintaining company policies, supporting employees, and ensuring adherence to all applicable labor laws and regulations. The Human Resource Specialist's typical responsibilities include: Essential duties and Responsibilities Creates and maintains department records ensuring compliance, accuracy, and confidentiality Administer and track Family and Medical Leave Act (FMLA) and Life Policy cases, ensuring proper documentation and compliance Assisting the Administrative Controller with the process of recruitment Maintain and organize employee personnel files, ensuring completeness, accuracy, and confidentiality Maintain accurate and confidential employee records across multiple HR systems and software platforms Support and ensure compliance with Equal Employment Opportunity (EEO) regulations, including assisting with investigations and documentation Supporting internal and external inquiries and requests related to the HR department Maintains compliance with Federal, State, and Local regulations concerning employment Ensures compliance regarding all employment practices: selection processes, I-9 reporting, record keeping, EEOC compliance and reporting, and file management Develop and administer employee trainings to ensure annual compliance Annually review written Safety Programs, as well as trainings to ensure Safety compliance with OSHA, MSHA, and DOT regulations Administer and communicate employment policies, procedures, and programs Provide advice and counsel concerning all city, state, and federal compliance regulations Maintain records of all Safety Programs, meetings minutes and audit reports Conduct and document employee exit interviews, providing insights and recommendations to leadership Performs other duties as required and assigned Qualifications Excellent interpersonal and communications skills, with demonstrated ability to speak and write clearly Demonstrated ability to maintain professionalism and confidentiality Ability to exercise effective judgment, sensitivity, creativity to changing needs and situations Excellent interpersonal skills, including leadership, influencing, and relationship-building across functions Strong knowledge of Federal and State Labor Laws Extremely organized, detailed oriented, offering follow-up skills, with the ability to maintain accuracy while handling multiple deadlines in a growing company environment Ability to respond, analyze, interpret, and investigate inquiries from employees and state and local agencies Proficiency of Microsoft Office Travel is required Education and/or Experience Bachelor's degree (B.A.) from four-year College or university; or three (3) years related experience and/or training; or equivalent combination of education and experience. Physical Demands The incumbent in this position can typically expect to sit and use his/her hands to handle and feel for more than 2/3 of the day. He/She can expect to stand or walk for more than 1/3 of the day. Talking and listening is also expected for more than 2/3 of the day. The ability to climb or balance, stoop, kneel, crouch or crawl, or reach with arms will be needed for less than 1/3 of the day. This position requires that the incumbent be able to lift items up to 15 pounds on an infrequent basis. The incumbent in this position should have clear vision at 20 inches or less. He/She should be able to view various reports and forms as well as information displayed on a computer monitor and have the ability to distinguish between different colors. Depth perception, peripheral vision, the ability to focus and the ability to see for a distance are also necessary. This position is considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA/Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) #J-18808-Ljbffr