Recruiting Specialist

Job Title: Recruiting Specialist


Department : Human Resources


Reports To: Chief People Officer


Classification : Full-time, non-exempt


Job Grade: 8

APPLICATION INSTRUCTIONS : To be considered for the position, applicants must apply on our web-based applicant portal and include a cover letter, resume and contact information for three references.


Our Culture

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.


Position Summary

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility.


The Recruiting Specialist coordinates and executes organization-wide recruitment for the Y, helping attract and hire talented, mission-aligned employees across full-time, part-time, seasonal, professional, and frontline positions. Working closely with hiring managers and HR leadership, this position manages the day-to-day recruiting process from job posting through hire while strengthening talent pipelines, recruiting practices, employer presence, and the candidate experience.


As an important first point of connection with prospective employees, the Recruiting Specialist helps ensure every candidate experiences a hiring process that is welcoming, responsive, professional, and reflective of our Y culture.


Essential Functions

• Coordinates full-cycle recruitment across the organization, including job postings, sourcing, application review, initial screening, interview scheduling, candidate communication, references, offers, pre-employment requirements, and transition to onboarding.

• Partners with hiring managers to clarify staffing needs, position requirements, hiring timelines, and candidate profiles; recommends practical recruiting approaches for high-volume and difficult-to-fill positions.

• Actively sources candidates through job boards, social media, referrals, community partnerships, colleges and universities, workforce organizations, professional networks, job fairs, and other creative channels.

• Conducts initial candidate screenings to assess qualifications, interest, availability, compensation expectations, and alignment with the Y's mission and culture; provides hiring managers with qualified candidate recommendations.

• Coordinates interview processes and maintains timely, professional communication with candidates and hiring managers throughout selection and hiring.

• Prepares and maintains job postings, recruiting materials, interview resources, candidate records, hiring documentation, and accurate information within applicant tracking and HR systems.

• Coordinates references, background checks, required credentials, and other pre-employment requirements; works with HR and hiring managers to ensure a smooth handoff into new-hire onboarding.

• Represents the Y at job fairs, hiring events, schools, and community organizations and develops ongoing relationships that strengthen talent pipelines.

• Supports the Y's employer brand by communicating our mission, culture, employee experience, career opportunities, and community impact authentically and consistently.

• Tracks recruiting activity and key measures such as applicant flow, time-to-fill, source effectiveness, hiring outcomes, and recurring staffing challenges; identifies opportunities to improve recruiting effectiveness and efficiency.

• Maintains awareness of recruiting trends and local labor-market conditions and brings forward recommendations to strengthen the Y's ability to attract and hire talent.

• Supports seasonal and high-volume hiring initiatives and other HR projects and administrative needs as assigned.

• Other duties as assigned.

Minimum Qualifications

• At least 3-1/2 years of experience in recruiting, talent acquisition, human resources, staffing, or a closely related field; equivalent combinations of education and experience will be considered.

• Previous experience coordinating multiple searches or hiring processes simultaneously in a fast-paced environment.

• Experience screening and interviewing candidates and assessing qualifications for a variety of positions.

• Previous experience with applicant tracking systems, HR technology, job boards, and core business software, including Microsoft Office applications.

• Excellent written, verbal, interpersonal, and organizational skills

• Previous experience managing detailed administrative work accurately while maintaining responsiveness, confidentiality, and sound judgment.

Preferred Qualifications

• Experience recruiting for a YMCA, nonprofit, education, childcare, recreation, healthcare, hospitality, or other high-volume/service-oriented organization.

• Experience recruiting for a combination of professional, frontline, part-time, and seasonal positions.

• Experience developing community recruiting partnerships and representing an organization at job fairs or hiring events.

• Experience using recruiting data and metrics to improve hiring outcomes.

• Conversational fluency in Spanish.

Professional Competencies

• Relationship Building: Builds trust quickly with candidates, hiring managers, community partners, and colleagues and represents the Y with warmth and professionalism.

• Communication & Influence: Communicates clearly and effectively and helps prospective employees understand both the opportunities and expectations of working at the Y.

• Organization & Follow-Through: Manages a high volume of candidates, openings, deadlines, communications, and administrative details with accuracy and consistency.

• Talent Judgment: Uses thoughtful screening and assessment practices to identify candidates with the skills, experience, motivation, and values needed for success.

• Initiative & Innovation: Proactively identifies candidate sources, recruiting approaches, partnerships, and process improvements rather than relying solely on incoming applications.

• Collaboration & Emotional Maturity: Works effectively with hiring managers and HR colleagues while demonstrating sound judgment, discretion, adaptability, and professionalism.

Work Environment and Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to use a computer and be able to communicate using a computer and phone/smart device.

• The employee frequently is required to sit and reach and must be able to move around the work environment.

• The employee must occasionally lift and/or move up to 50 pounds.

• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.

• The noise level in the work environment is usually moderate to loud

Employee Benefits & Discounts

Jobs Eugene Family YMCA (eugeneymca.org)


The Eugene Family YMCA is an Equal Employment Opportunity Employer.

The Eugene Family YMCA is committed to creating an environment of mutual recognition where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. The Y believes that diversity, inclusion, and a sense of purpose and belonging in the workplace are critical to the achievement of our mission. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.


If you need assistance or an accommodation due to a disability, you may complete the ADA Accommodation Request Form; or contact us at View email address on click.appcast.io or View phone number on click.appcast.io.


The Y: We're for youth development, healthy living, and social responsibility.