Administrative Specialist

Job Title

Reporting directly to a Juvenile Service Manager or Director, responsible for providing administrative support to an assigned division by performing reception and clerical duties. This position will be located at the Taylor, TX Annex.

Examples Of Work Performed

Provides continuous coverage at a reception desk to assist visitors and callers

Receipts funds for probation, restitution, court, and child support fees

Assists in copying, filing and auditing invoices

Enters and verifies data within the Juvenile Case Management System (JCMS) database

Creates and maintains various reports, forms, worksheets, and informational materials

Ensures comprehensive filing systems are maintained and up to date

Retrieves, sorts and distributes incoming mail and fax documents

Assists in planning and executing special projects and events

Assists with policy and procedure updates

Cross-trains with other office staff to ensure continuity of departmental operations

Attends all meetings and trainings, as required

Performs special duties as assigned

Processes juvenile arrest documentation

Updates Department of Public Safety (DPS) computerized criminal history and ensures compliance

Maintains and produces caseload reports

Processes and audits probation case data

Records probation details within DPS database

Creates and tracks various correspondence related to probation

Performs school records requests

Performs record/file maintenance and quality assurance

Reviews and prepares all documentation relating to sealing of records for eligible youth

Verifies data within case management system and enters applicable notes

Scans and/or prepares records for destruction

Organization Relationships

Reports directly to – Juvenile Services Manager or Director

Direct Reports – No

Physical Demands

Position involves prolonged standing, sitting, walking, reaching, twisting, pushing, pulling, kneeling, bending, talking, and listening

Position involves some driving related to errands and meetings

Environmental Factors

Work is primarily indoors in an air-conditioned environment

Occasional contact with persons accused or adjudicated of crimes

Irregular Hours

Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required

May be deemed essential personnel in the event of an emergency

Minimum Qualifications

High School diploma or equivalent

One (1) year of clerical experience in a professional office environment

Working knowledge of Microsoft Office Suite

Licenses And Certifications

Valid Texas driver's license required within thirty (30) days of employment

Preferred Qualifications

Two (2) years of clerical experience in a professional office environment

Court Assignment: Prior work experience in a law enforcement or juvenile justice setting

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

Criminal background check: Yes

Motor Vehicle Record check: Yes

Drug screening: Yes

Physical exam: Yes

Psychological exam: No

Additional: Child Abuse Registry Check

Supplemental Information

Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.