Accounts Payable & Receivable Specialist The Antwi Group

The Antwi Group is seeking an organized, accurate, and dependable Accounts Payable / Accounts Receivable Specialist to join our Finance & Accounting Department. Working under the direction of the Finance & Accounting Department Manager and Senior Accountant , the Accounts Payable / Accounts Receivable Specialist will support the organization’s day-to-day financial operations by maintaining vendor invoices, customer invoices, payments, account balances, financial documentation, and related accounting records. This position will be responsible for helping ensure that approved company obligations are processed accurately and that amounts owed to The Antwi Group and its businesses are properly invoiced, recorded, monitored, and reconciled. The successful candidate should demonstrate exceptional attention to detail, strong organizational abilities, professional communication, confidentiality, and a disciplined approach to financial documentation. Key Responsibilities Manage assigned accounts payable and accounts receivable activities. Receive, review, and organize vendor invoices. Verify that invoices contain appropriate supporting documentation. Enter approved vendor invoices into the company’s accounting system. Maintain accurate vendor account information. Match invoices with approved purchase or expense documentation when applicable. Identify duplicate, incomplete, or potentially inaccurate invoices. Research invoice discrepancies and coordinate corrections. Prepare approved invoices for payment processing. Maintain payment schedules and monitor upcoming obligations. Record approved vendor payments accurately. Reconcile vendor statements and account balances. Maintain organized accounts payable records. Prepare and issue customer or client invoices as authorized. Record customer payments and apply them to appropriate accounts. Maintain accurate customer account balances. Monitor outstanding accounts receivable. Prepare accounts receivable aging reports. Conduct approved professional follow-up regarding outstanding invoices. Research customer-payment discrepancies. Assist with refunds, credits, or account adjustments after appropriate authorization. Reconcile accounts receivable records with accounting-system balances. Assist with bank and payment-platform reconciliations when assigned. Prepare accounts payable and receivable reports. Assist with monthly, quarterly, and annual accounting closing processes. Maintain organized electronic and physical financial documentation. Assist accountants with supporting schedules and reconciliations. Follow established payment-authorization and financial-control procedures. Protect confidential company, vendor, customer, banking, and financial information. Report unusual transactions, payment requests, or suspected financial irregularities to appropriate Finance & Accounting personnel. Accounts Payable Accounts payable responsibilities may include: Vendor invoices Expense documentation Invoice entry Vendor records Payment scheduling Payment documentation Vendor statement reconciliation Purchase documentation Credit memosOutstanding obligations Accounts payable aging Payment records The Specialist will help ensure that company obligations are properly documented before being processed for payment. Accounts Receivable Accounts receivable responsibilities may include: Customer and client invoices Invoice distribution Customer account records Payment tracking Payment application Outstanding balances Accounts receivable aging Approved collection follow-up Credits Refund documentation Payment discrepancies Customer account reconciliation The Specialist should maintain professional communications when contacting customers or clients regarding outstanding balances. Invoice Processing Vendor invoices should be reviewed for information such as: Vendor name Invoice number Invoice date Amount Description Supporting documentation Appropriate approval Duplicate invoices Payment terms Invoices that appear unusual, incomplete, duplicated, or inconsistent with company records should be held for appropriate review rather than processed automatically. Payment Processing The Accounts Payable / Accounts Receivable Specialist may prepare approved payments but should follow established company authorization procedures. Responsibilities may include: Preparing payment batches Confirming approved invoices Reviewing due dates Recording payments Maintaining payment documentation Updating vendor balances Filing supporting records Where practical, the employee who prepares a payment should not independently authorize the same payment. Customer & Client Billing The Specialist may prepare invoices for services, projects, or other approved business activities. Responsibilities may include: Preparing invoices Confirming billing information Applying approved pricing or contractual terms Sending invoices Recording receivables Monitoring payment status Recording received payments Maintaining supporting documentation Questions regarding contractual terms or pricing should be referred to appropriate management personnel. Payment Follow-Up The Specialist may conduct professional follow-up regarding outstanding customer or client invoices. Follow-up may include: Payment reminders Invoice copies Balance confirmations Payment-status inquiries Documentation requests Disputes, significant overdue balances, or unusual circumstances should be escalated to appropriate management personnel. Account Reconciliations The Specialist may assist with reconciliations involving: Accounts payable Accounts receivable Vendor statements Customer accounts Bank transactions Credit-card activity Payment processors Online payment platforms Other assigned financial accounts Differences should be researched and documented appropriately. Fraud & Payment Security Awareness Because this position may work with invoices and payment information, strong attention to payment security is essential. The Specialist should be alert to: Unexpected bank-account changes Unusual payment instructions Duplicate invoices Suspicious vendor communications Unexpected requests for urgent payment Changed payment details Unusual refunds Unrecognized invoices Potential business-email compromise Changes to vendor payment instructions should be independently verified according to company procedures before funds are sent. Cross-Department Collaboration The Accounts Payable / Accounts Receivable Specialist may work with: Operations & Administration — vendors, purchases, expenses, and documentation. Sales & Client Relations — customer billing and payment status. Business Development — approved partnership-related billing information. Human Resources — authorized employee expense information. Marketing and Creative Departments — vendor invoices and approved project expenses. IT & Digital Systems — financial-system access and technical support. Executive Leadership — authorized financial information and approvals. Qualifications Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. Previous accounts payable, accounts receivable, bookkeeping, accounting, or finance experience preferred. Understanding of basic accounting principles. Experience processing invoices and payments is preferred. Strong numerical accuracy. Excellent attention to detail. Strong organizational and recordkeeping abilities. Strong written and verbal communication skills. Ability to manage recurring financial deadlines. Professional customer and vendor communication skills. Strong problem-solving abilities. Ability to work independently and collaboratively. Ability to handle confidential financial information appropriately. Preferred Skills Experience in one or more of the following is a plus: Accounts payable Accounts receivable Bookkeeping Vendor management Customer billing Invoice processing Payment processing Account reconciliations Accounts receivable aging Accounts payable aging QuickBooks or comparable accounting platforms Microsoft Excel or comparable spreadsheet software Payment-processing systemsFinancial recordkeeping Multi-entity accounting Career Development The Accounts Payable / Accounts Receivable Specialist position provides practical experience in transactional accounting, financial controls, reconciliations, billing, and company financial operations. Employees who demonstrate strong performance, accounting knowledge, accuracy, professional judgment, and continued development may have opportunities to advance within the Finance & Accounting Department. A potential career path may include: Accounts Payable / Accounts Receivable Specialist → Staff Accountant → Senior Accountant → Finance & Accounting Management Additional accounting education or professional certifications may support advancement into broader accounting responsibilities. Confidentiality & Financial Integrity The Accounts Payable / Accounts Receivable Specialist may have access to vendor banking information, customer financial information, invoices, payment records, company financial accounts, and other sensitive financial materials. Financial information must be accessed, used, and shared only for authorized business purposes. The successful candidate must demonstrate integrity, accuracy, confidentiality, and responsible handling of financial information. Location Poconos, Pennsylvania The position may involve office-based accounting work, communication with vendors and customers, financial meetings, account reconciliation, and project-specific scheduling. Availability requirements may occasionally vary during month-end or year-end closing, significant billing cycles, audits, or other financial activities . Employment Type Full Time Department Finance & Accounting Reports To Finance & Accounting Department Manager / Senior Accountant About The Antwi Group The Antwi Group is a growing organization operating across creative, entertainment, media, and related business sectors. Our teams bring together creative talent, technical expertise, management, financial discipline, technology, production, and business development to build projects and opportunities designed for long‑term growth. The Antwi Group is an equal opportunity employer. We consider qualified applicants without regard to characteristics protected by applicable law. #J-18808-Ljbffr The Antwi Group