Accounting Associate

Job Description

Job Description

Position Summary 

Ensures the Accounts Payable of The Greater Boston Food Bank are processed accurately and paid in a timely manner. In this position GBFB Team members’ expense reports on their personal charge card are also processed using the expense reporting system. Supports Accounts Receivable duties as needed and assists with year-end audit for areas of responsibility.

Role & Responsibilities  

• Receive and review vendor invoices via mail or electronically and scan/email into the financial system.
• For non-food invoices enter/review what is thought to be the appropriate account number and department number based on vendor history or invoice description. 
• For food invoices enter these into the financial system where the 3-way match is undertaken with the purchase order, receiving document, and invoice with any exceptions investigated and resolved by working directly with the Food Acquisition Group.
• Review invoices for accuracy of G/L accounts and department numbers assigned to manager approved invoices to prepare for check printing. 
• Review Non-Capital One expense reports for accuracy of G/L accounts and department numbers assigned and approved by managers and prepare for reimbursement.
• Prepare and process all check payments to vendors every other check run based on the schedule for that fiscal year. 
• Set up new vendors as needed and maintain proper W-9 and certificates of insurance.
• Assist as needed in Accounts/Receivable, bank deposits and invoicing.
• Assist in other GBFB responsibilities as assigned by Management.
• All other duties as assigned.

Skills & Qualifications 

• Associate degree required. 
• 1 to 2 years of directly related experience.
• Previous experience with cloud-based accounting system as well as expense reporting system.
• Digital competency, including demonstrating proficiency in Microsoft Office platforms (Word, Excel, Outlook).
• Prior A/P and A/R experience required with an emphasis on A/P.
• Good communication skills, both oral and written.
• Must be detailed oriented.
• Proficiency in Microsoft Office suite. 
• Ability to multi-task, work under pressure and meet deadlines required.
• Be able to build and foster relationships across business functions.
• Must be a flexible team player. Demonstrates the required digital competencies that result in the effective usage of the full range of digital technologies at GBFB. 
• Demonstrates the required digital competencies that result in the effective usage of the full range of digital technologies at GBFB.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Ability to work in an office environment. 
• Ability to sit for up to 3 hours at a time.
• Ability to lift up to 25 pounds with or without assistance.
• Ability the use of hands for simple grasping and fine manipulations.
• Ability to travel based on business needs. 

Work Location  

• Hybrid: This role follows a hybrid schedule working in accordance with GBFB’s hybrid work policy on the team’s designated days. This schedule is subject to change based on the organization’s mission to end hunger.