Record Management Associate

The Meggs Foundation is seeking a highly organized and detail-oriented Record Management Associate to support the maintenance, organization, and security of organizational records and documentation. This role is responsible for managing electronic and physical records, ensuring data accuracy, maintaining confidentiality, and supporting compliance with organizational policies and recordkeeping standards.

The ideal candidate is dependable, efficient, and capable of handling sensitive information with professionalism in a fast-paced nonprofit environment.

Key Responsibilities:

Records Management:

• Organize, maintain, and update electronic and physical records in accordance with organizational policies and procedures. 
• Ensure records are properly classified, archived, and easily retrievable when needed. 
• Manage document filing, scanning, indexing, and storage processes. 
• Assist with records retention and disposal procedures in compliance with internal guidelines. 

Data Entry & Documentation:

• Enter and update information accurately in databases, spreadsheets, and record management systems. 
• Review records and documents for completeness, accuracy, and consistency. 
• Maintain confidentiality and security of sensitive organizational information. 

Administrative Support:

• Assist departments with document requests, file retrieval, and administrative recordkeeping tasks. 
• Support office operations through document preparation, reporting, and clerical assistance. 
• Generate reports and maintain logs related to records management activities. 

Compliance & Quality Assurance:

• Ensure compliance with organizational standards, privacy policies, and data management procedures. 
• Identify and correct record discrepancies or missing information. 
• Support audits, reporting requirements, and quality control initiatives. 

Collaboration:

• Work collaboratively with staff across departments to improve records management efficiency. 
• Assist with special projects and organizational initiatives as assigned. 

Qualifications:

• High school diploma or equivalent required; associate degree preferred. 
• Minimum 1–3 years of experience in records management, administrative support, data entry, or office operations preferred. 
• Strong organizational skills and attention to detail. 
• Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook. 
• Familiarity with document management systems, databases, or cloud-based recordkeeping software is a plus. 
• Ability to manage confidential information with discretion and professionalism. 
• Strong time-management and multitasking abilities. 

Preferred Skills:

• Excellent written and verbal communication skills. 
• Ability to work independently and collaboratively in a team environment. 
• Knowledge of records retention procedures and administrative best practices. 
• Experience in nonprofit, healthcare, legal, or administrative environments preferred. 

Compensation & Benefits:

The Meggs Foundation offers a competitive salary and benefits package, which may include:

• Health, dental, and vision insurance 
• Paid time off and holidays 
• Retirement savings plan 
• Professional development opportunities 
• Flexible or hybrid work arrangements where applicable 

About The Meggs Foundation:

The Meggs Foundation is dedicated to creating meaningful community impact through innovative programs, partnerships, and philanthropic initiatives. The Foundation works to improve lives and strengthen underserved communities through sustainable and mission-driven solutions.