Purchasing Specialist

Purchasing Specialist

Coordinates District purchases involving procurement of supplies, services, and equipment as needed to support the school district.

Bachelor's degree and 2 years of procurement or school business experience preferred. Associates degree (or equivalent) and 2 years of procurement or school business experience required. TASBO (Texas Association School Business Official) certification in procurement or other business service may substitute for an Associate's degree or equivalent.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Works with district leadership to understand product and service needs.

Interacts with vendors to determine best products for district needs.

Serves as a liaison between district purchasing department and campuses and departments to maintain best practices for procurement of goods and services.

Reviews requisitions for conformance to school district policies and procedures.

Prepares, organizes and inputs bid documents into the electronic bidding software, except land and building purchases.

Prepare and schedule advertising, legal notices, and arrange public bid openings and pre-bid conferences.

Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority.

Evaluates bids, prepares bid tabulations as well as recommendations for the Board of Trustees.

Approves and processes all purchase orders. Agency-Internal

Compiles and maintains bids and quotes according to state laws.

Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.

Monitors gifts and donations to the district and process orders as necessary. Prepares and evaluates purchasing procedures.

Manages vendors in an electronic database bidding software for the district.

Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.

Determines method of procurement such as direct purchase or bids.

Prepares documents for input of purchase orders or quote requests.

Approves all controlled items according to district policy.

Establishes and monitors good working relations with vendors and provides vendor communication with campuses and departments.

Assists with training of District personnel on the Frontline Financial software and purchasing procedures.

Attends staff development to keep informed on current purchasing bid law statues, regulations, and issues.

Assists with assignment of work to staff members.

Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.

Expedites delivery of goods to users.

Performs other duties as assigned

This job has no supervisory responsibilities.

Ability to use peripheral devices, high level language programming concepts, data management software, and application development tools. Agency-Internal

Prolonged sitting; regular kneeling/squatting, bending/stooping, pushing/pulling, twisting. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear, to use hands to finger, handle, or feel, and to stand and walk. The employee is required to regularly lift and carry (less than 15 pounds). Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Repetitive hand motion; frequent keyboarding and use of mouse; regular walking, grasping/squeezing, wrist flexion/extension, reaching; may climb ladders.

Regular moderate lifting and carrying (up to 44 pounds); occasional heavy lifting and carrying (45 pounds and over).

Occasional district-wide travel to multiple campuses, as assigned. The noise level in the work environment is usually moderate.

Work with frequent interruptions; emotional control under stress.