Events Specialist

Position Overview


VAI is seeking a detail-oriented and highly organized Event Specialist to support the planning and execution of meetings and events. This role is responsible for coordinating logistics, vendors, and ensuring seamless event operations.


Key Responsibilities

• Support planning and logistics for meetings and events, ensuring timelines and deliverables are met

• Coordinate food and beverage services with venues and vendors

• Manage event app content and functionality

• Coordinate staff and vendor housing logistics

• Assist with attendee-focused marketing efforts

• Coordinate Wi-Fi and audiovisual services

• Support exhibitors and sponsors

• Provide customer service to attendees and vendors

• Manage shipping and tracking of event materials

• Maintain event websites and ensure accuracy

• Track and manage event inventory

Qualifications

• Bachelor's degree in a related field preferred

• Minimum of 2 years of experience in events, hospitality, or conventions

• Strong communication and customer service skills

• Proficiency in Microsoft Office Suite

• Strong organizational and time management skills

• Ability to manage multiple priorities and meet deadlines

• Ability to work independently and collaboratively

• Ability to travel up to 5%
• Must be local to the DC Metro area and have the ability to come into the office as requested.

Why Join VAI


At VAI, we are committed to delivering high-quality events that engage and connect our community. As an Event Specialist, you will be part of a collaborative, fast-paced team where your contributions directly impact the success of our programs. This role offers the opportunity to grow your event management expertise, work alongside experienced professionals, and play a meaningful role in creating exceptional attendee experiences.


Compensation & Benefits

Competitive salary and comprehensive benefits package which includes medical, dental, and vision plans where we pay 100% of the employee premiums. A retirement plan with a generous match, tuition reimbursement, and the ability to work remotely.