Billing Coordinator

Billing Coordinator

At Larson Design Group (LDG), we're more than an award-winning Architecture, Engineering, and Consulting firm; we're a team of passionate professionals united by a bold purpose: creatively shaping our world. From designing innovative solutions to building stronger communities, we approach every project with vision, collaboration, and a commitment to excellence. As a 100% employee-owned company, every success we achieve belongs to all of us. That ownership mindset drives our decisions, inspires creativity, and fosters a culture where your voice matters. At LDG, you'll find a dynamic, people-focused environment where we work hard, share knowledge, and celebrate wins together. We offer a flexible work environment, paid training for required licensure, competitive benefits, bonus plans, and a company-funded Employee Stock Ownership Plan (ESOP) all designed to support your growth, both professionally and personally.

The Billing Coordinator plays a vital role in supporting the financial health of the organization by ensuring accurate, timely, and well-coordinated client invoicing. This is an excellent opportunity for a detail-oriented professional who enjoys working collaboratively, staying organized, and contributing to the success of projects from behind the scenes. In this role, you'll partner with project managers, architects, and accounting professionals to help deliver seamless billing experience for clients while maintaining strong financial accuracy and integrity.

Key Responsibilities

• Prepares and distributes accurate client invoices in alignment with project milestones, timelines, and contractual requirements.
• Reviews project contracts, proposals, and budgets to ensure billing accuracy, consistency, and compliance.
• Tracks project progress, costs, and expenses to support timely and precise billing.
• Collaborates with project managers, architects, and internal teams to gather necessary documentation and ensure smooth billing workflows.
• Proactively identifies, investigates, and resolves billing discrepancies or client concerns in a timely and professional manner.
• Communicates clearly and professionally with clients regarding invoices, payment status, and billing inquiries.
• Maintains organized, accurate, and confidential financial and billing records.
• Supports month-end and year-end close processes by assisting with reporting and reconciliation activities.
• Partners with the accounting team to reconcile accounts receivable and ensure financial data accuracy.
• Stays informed on billing practices, compliance requirements, and industry standards to support continuous improvement.

Education and Experience

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or related field, preferred or relevant experience.
• Experience: Minimum of two (2) years' experience in billing, accounting, or financial administration. Experience in the A/E industry, preferred.
• Licensure/Certification: n/a

Preferred Qualifications

• Demonstrates a strong desire to expand knowledge and take on new responsibilities within the field.
• Proficient in accounting related software programs.
• Proficient in Microsoft Office Suite (Excel, Word, Power Point, Outlook).
• Excellent organizational and time management skills to handle multiple tasks and meet deadlines effectively.
• Strong oral and written communication skills, with the ability to work independently as well as collaboratively within a team.
• Demonstrates attention to detail and accuracy in financial recording and reporting.

Larson Design Group, Inc. is an Affirmative Action and Equal Opportunity Employer (EEO) that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.