Executive Secretaries and Administrative Assistants

Nexus Staff Inc.

Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: 900 South Ave, Staten Island, NY 10314
Job Duration: 6 Months
Closing: 09/18/2026.

The position requires experience answering phones, typing and utilizing Microsoft Word and Outlook. Must also have good communication skills, especially verbal.

Following are some of the major duties:

Answer all telephone calls and notify and/or transfer calls to the proper individual.
Greet visitors and provide direction and assistance as necessary.
Check visitor ID and issue badge, then contact the appropriate individual.
Maintain front desk procedure book, including staffs' schedules.
Handle multiple tasks and prioritize them.
Type documents and case notes as required.
Communicate important information to the person covering reception during breaks and lunch.
Log incoming and outgoing documents, etc.
Date stamp incoming mail and documents, etc.
Utilize Zoom and TEAMS communication platforms.
Keep documents out of sight of visitors and maintain our participants' confidentiality.
Learn our case management system to look-up and input information.

Miscellaneous Information:

Shift Days/Time: Monday through Friday from 9 am to 5 pm with a half hour lunch break (excluding state holidays).
Free Parking facility available.
Interviews will be conducted in-person or online based on the availability.
Training will be provided.

The Nexus Staff Difference:

Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
We offer weekly payments via ACH (Automated Clearing House).
Serving as Prime Vendors to New York State and New York City for over 10 years.

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Vacancy posted more than 2 months ago

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