Coordinator, Producing

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Programming FULL-TIME Office/Clerical Los Angeles, CA, US

ABOUT US

As L.A.'s premier performing arts destination, The Music Center convenes artists, communities and ideas with the goal of deepening the cultural lives of every resident in Los Angeles County. The $80 million non-profit performing arts organization has three divisions: TMC Arts, TMC Ops and TMC Business Services. TMC Arts, The Music Center’s programming engine, provides year-round programming inside The Music Center’s four theatres—Walt Disney Concert Hall, Dorothy Chandler Pavilion, Ahmanson Theatre and Mark Taper Forum—as well as on Jerry Moss Plaza, at Gloria Molina Grand Park, and in schools and neighborhoods throughout Los Angeles County. TMC Ops manages the theatres, Jerry Moss Plaza and Gloria Molina Grand Park, which comprise $3 billion in county assets, on behalf of the County of Los Angeles. TMC Business Services includes Advancement, Human Resources, Finance, Tech Services, and Marketing and Communications. The Music Center is also home to four renowned resident companies—Center Theatre Group, Los Angeles Master Chorale, LA Opera and LA Phil. Position Summary The Production Coordinator provides administrative, logistical, and production support for the planning and execution of programming and live events within TMC Arts at The Music Center. Working under the general direction of the Producing Production Manager, the Coordinator collaborates closely with the Programming and Producing teams to ensure the successful coordination and delivery of performances, festivals, special events, and artistic programs. Key programs supported by this position include Dance DTLA, the annual LA County Holiday Celebration, Spotlight Finale, Blue Ribbon Children’s Festival, Very Special Arts Festival, Digital Arts Space Installations, and dance company residencies associated with the Glorya Kaufman Presents Dance at the Music Center series. The Coordinator works collaboratively across The Music Center’s departments, including Marketing, Advancement, Scheduling and Events, Finance, Technology Services, Guest Services, Building Services, Security, Engineering, Housekeeping, and Production Operations, as well as Gloria Molina Grand Park. The role also coordinates with external vendors, artists, visiting companies, community organizations, and off-site venues. The ideal candidate is highly organized, detail-oriented, adaptable, and comfortable balancing administrative responsibilities with hands-on production support in a fast-paced, live-event environment. This position requires strong communication and collaboration skills, sound judgment, and the flexibility to work evenings, weekends, and holidays as needed. Essential Duties and Responsibilities Coordinate Production Assistant (PA) requests from internal departments, schedule staffing assignments, communicate with assigned PAs, and maintain division-wide staffing schedules to support visibility and coordination across programs. Support PA staffing during events by monitoring coverage, coordinating assignments, and ensuring appropriate breaks and program support. Enter, maintain, retrieve, and manage information in CRM platforms and other shared databases, and generate basic reports as needed. Coordinate cross-divisional meetings, maintain calendars, and schedule recurring program, logistics, and production meetings with internal teams, creative personnel, external partners, and vendors. Prepare and distribute meeting invitations, agendas, and supporting materials; attend meetings, document discussions and action items, and distribute notes to relevant participants. Process production invoices by reviewing and coding submissions, tracking required supporting documentation, routing invoices for internal approval, monitoring payment timelines, and following up as needed to support timely processing. Assist with production planning by preparing scaled event drawings in Vectorworks, reviewing space requests and run-of-show documents, and identifying operational and technical production requirements. Coordinate production orders and logistical needs, including equipment, artist and crew hospitality, weekly parking arrangements, and other event-related resources. Track local production crew hours, prepare and submit payroll documentation, and coordinate new-hire paperwork in accordance with organizational and union requirements. Prepare IATSE new-hire paperwork before production load-ins and arrive ahead of scheduled call times as needed to facilitate onboarding and required employment verification, including Form I-9 verification. Submit completed new-hire documentation to Human Resources and Payroll in accordance with established procedures. Verify employee records in the Curtain Time software system and request the creation of new records when necessary. Enter verified timecard information when crew members are unable to complete the process themselves. Serve as a liaison between internal production teams, external vendors, artists, visiting companies, and other project partners to support effective communication and event execution. Maintain production equipment and inventory records and assist with documenting equipment needs, condition, and availability. Provide additional administrative and production support to the Producing Production Manager and Programming and Producing teams as needed. Required Qualifications and Skills Bachelor’s degree in performing arts or a related field, or an equivalent combination of education and professional experience. Minimum 2 years of experience in live production, technical production, performing arts, or a related field. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. Experience using CRM platforms, databases, or similar information management systems. Ability to work evenings, weekends, and holidays based on production and event schedules. Ability to lift up to 40 pounds without assistance and stand or walk for extended periods. Reliable transportation for work-related duties and assignments. Experience with Vectorworks or similar drafting and event-layout software. Desired Qualifications and Skills Background in theater, performing arts, or live-event production. Familiarity with theatrical labor unions, including IATSE, and related hiring, documentation, and compliance procedures. Familiarity with production scheduling, run-of-show documents, equipment inventory, crew timekeeping, and event logistics. Knowledge of the Los Angeles arts and cultural landscape. Bilingual proficiency in English and Spanish. Strong organizational, project coordination, and time management skills. Excellent written and verbal communication skills, including the ability to document meetings and communicate effectively with diverse stakeholders. Demonstrated attention to detail and accuracy when managing schedules, invoices, employee records, and production documentation. Ability to manage competing priorities, meet deadlines, and adapt to changing needs in a fast-paced production environment. High emotional intelligence, sound judgment, and a flexible, solutions-oriented approach to problem-solving. A collaborative, team-oriented mindset with strong interpersonal skills and the ability to build effective working relationships across departments and with external partners.

SALARY

This full-time, non-exempt position offers a competitive hourly range of $23.20 –$28.00, along with a comprehensive total rewards package. Benefits include premium medical, dental, and vision coverage; generous paid time off, including vacation and sick leave; a 401(k)-retirement plan with employer contributions and matching; group term life insurance; and flexible spending accounts.

SCHEDULE

This position is scheduled for 35 hours per week, typically Monday through Friday from approximately 9:00 a.m. to 5:00 p.m. Work hours may be adjusted as necessary to accommodate special events and business needs, including occasional evenings and weekends. The Music Center currently operates under a hybrid work model, combining remote work with designated onsite team days. Onsite, in-person attendance is required to support live events. This work arrangement is subject to change based on business needs and the responsibilities of the position. #J-18808-Ljbffr Music Center Inc