Operations Planning Coordinator

OPERATIONS PLANNING COORDINATOR

 
Honey Stinger seeks an Operations Planning Coordinator to join our team at our headquarters based in beautiful Steamboat Springs, CO. This full-time, administrative role (3235 hours/week) supports our planning and logistics teams through accurate data entry, timely communication, process follow-up, and documentation management across internal and external partners. Success in this role requires strong organizational skills, attention to detail, and the ability to adapt and prioritize in a dynamic environment. This role reports to our remote Senior Planning Manager.

Duties / Responsibilities -

 
Enter and track supply chain purchase orders and transfer orders for finished goods and raw materials, maintaining accurate records throughout.
Collaborate with Accounts Payable to validate invoices for transfer, raw material, packaging, and display orders.
Collect and submit FedEx/UPS invoices on schedule to support timely carrier billing.
Help maintain Honey Stingers supply chain documentation systems by keeping supplier certifications and audit records organized and up to date; follow up with external partners to collect documentation as needed.
Assist with collecting, organizing, and tracking quality testing samples to support testing protocols; coordinate with regulatory teams to fulfill documentation and compliance requirements.
Support cross-functional teams by helping respond to customer documentation requests and product inquiries, including ingredient, allergen, and certification questions.
Track production details and order timelines, and assist in maintaining positive working relationships with co-manufacturers and suppliers.
Create, maintain, and submit purchase orders; follow up with co-manufacturers to confirm order timing and keep records current.
Support packaging operations by entering and tracking orders, monitoring costs and lead times, and proofing art files for operational elements and compliance accuracy.
Help communicate packaging transitions to relevant teams, track packaging invoices, and assist with monitoring month-end raw material inventory levels.
Assist with the setup and ongoing maintenance of EPR reporting to support data accuracy and compliance.
Support consistent communication and follow-up across the Honey Stinger supply chain to help keep all stakeholders informed.
Partner with Product Development to help maintain version control and upkeep of raw material and finished goods specification sheets, including costing, certifications, packaging, and product details. 
Work with the NetSuite administrator to verify product setups are complete and accurate, including UPCs, costing, and build elements.
Run NetSuite reports and share data and analytics with team members as requested.
Assist with follow-up on Honey Stingers annual supply chain audit requirements to help ensure timely compliance.
Provide administrative support to the logistics team as needed.
Perform other administrative duties as assigned.
Required Skills/Abilities
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Proficient in Microsoft Office, NetSuite experience a plus

Education/Experience
Associates or Bachelors degree in Business or related field preferred.
At least one year of related business experience preferred.
Supply Chain, Manufacturing and CPG industry preferred

Benefits
Medical/Dental/Vision
Accident/Life Insurance
401K 
Wellness Reimbursement
PTO (paid time off)

Pay Range: $25.00 / hour $29.00 / hour

At Honey Stinger, community is what drives us. We are committed to building an inclusive culture in our workplace, because we know that teams are strongest when everyone takes a shot. We encourage anyone who is driven to perform to join us. Your unique experiences make us better, together. 

Interested candidates should submit a cover letter explaining your qualifications for the position and resume to View email address on click.appcast.io.

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