Accounting Technician III

Accounting Technician III

Discover Your Career with the City of Grover Beach

Working for the City of Grover Beach means serving a vibrant, close-knit coastal community of over 13,000 residents. Located along California's beautiful Central Coast, our organization is dedicated to enhancing the quality of life for our community through innovation, integrity, and teamwork.

Why Choose Grover Beach?

• Coastal Lifestyle: Enjoy a Mediterranean climate with beach access right in your backyard.
• Impacts: Every position directly improves local neighborhoods, parks, and infrastructure.
• Collaborative Culture: We work as one team across all city departments.
• Professional Growth: We invest in employee training and career development.

What We Offer

• Compensation: Market-aligned salaries with regular performance-based increases.
• Benefits: Medical, dental, and vision coverage for you and your family.
• Retirement: CalPERS pension enrollment and optional deferred compensation plans.
• Work-Life Balance: Generous paid vacation, holiday schedules, and flexible work tracks.

A 3% COST OF LIVING WAGE INCREASE WILL BECOME EFFECTIVE JULY 1, 2026

THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES IN OTHER CITY DEPARTMENTS

Definition: Under general supervision, performs a variety of clerical accounting duties in support of an assigned area including accounts payable, accounts receivable, billing and specialized accounting functions; to provide information and assistance to the general public; and to perform a variety of clerical tasks relative to assigned area of responsibility.

Distinguishing Characteristics: The Accounting Technician III is the advanced journey-level class in the Accounting Technician series. This classification requires advanced knowledge of standard accounting functions, data and document processing, strong computer skills, attention to detail, and customer service principles. Based upon department assignment, individuals may perform any or all of the duties of the preceding Accounting Technician classifications and in addition, perform the functions of this classification. An Accounting Technician III uses initiative and discretion to respond to requests and/or complaints, while working closely with management. This position may interact with elected officials and may serve on administrative boards and commissions. This classification requires a higher level of confidentiality of verbal and written information and knowledge of detailed department programs and related work that goes beyond established procedures. Individuals may act as a functional or technical lead to other accounting staff. Other duties may include completing related tasks as assigned.

Supervision Received/Exercised: Receives general supervision from the Director of the department assigned.

Examples of Duties

Essential Functions: The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Accounting Technician I
• Assists customers over the telephone and at the counter; answers and resolves questions and concerns from the public; receives and processes payments and other revenue; issues receipt.
• Performs entry level clerical and accounting activities in support of assigned functions; receives and processes utility payments.
• Picks up, sorts, copies and distributes a variety of correspondence, deliveries, payments, and mail; opens, logs and routes office mail; stuffs, sorts and prepares outgoing mail and documents for pickup; retrieves, delivers and sends faxes.
• Composes routine email correspondence and proofreads/edits documents; updates and maintains spreadsheets, databases, and reports. Tracks and logs data for the department, division, and or employees. Assists with reviewing invoices, purchase orders and requests for payments.
• Creates and maintains filing and record systems with a variety of subject matter to provide easy access to records and information. Provides retention of records as needed and/or requested, and assists with records requests as needed.
• Maintains, monitors, and assists with supplies and inventories, which may include ordering, stocking, and distributing of supplies.
• Makes appointments and maintains/coordinates calendars and meetings.
• Establishes and maintains positive working relationships City management and staff, and the public.
• Accounting Technician II
• Processes utility billing and all related functions such as, open and close utility and hydrant meter accounts, processes work orders, processes credit card payments, uploads meter reads, sends billing file, sends late notices and prepares shut-off notices, collection letters. Performs all duties related to utility billing.
• Prepares and processes accounts payable and all related functions such as, invoice entry, invoice and coding analysis from other departments that have been entered, periodic accounts payable check run, invoice review for proper payment authorization. Performs all duties related to accounts payable.
• Balances and reconciles daily cash receipts; prepares batches and related reports; prepares daily deposit and takes deposit to the bank.
• Assists customers over the telephone and at the counter; answers and resolves questions and concerns from the public; receives and processes payments.
• Processes new Business Tax Certificates and renewals; assess charges and receipts payments; searches for fictitious business identities; sends notices to businesses without Business Tax Certificates; prepares related reports. Performs all duties related to business tax certificates.
• Sends Transient Occupancy Tax (TOT) report forms to hotels and short-term rental properties; collects and enters TOT payments.
• Prepares a variety of monthly, quarterly and annual reports, including sales tax reports; prepares revenue and expense spreadsheets and enters journal entries.
• Establishes and maintains positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
• Other duties as assigned.
• Accounting Technician III
• In addition to the above:
• Able to perform the full scope of payroll processing, business licensing, accounts payable, and utility billing activities and independently perform account analysis for balance sheet account reconciliations and monthly revenue and expenditure analysis. Individuals in this classification may perform any or all of the duties of the Accounting Technician I and II, in addition to the functions of this classification.
• Assist in annual audit preparation.
• Prepare and present staff reports to Council as requested.
• Prepare and enter journal entries.
• Prepare the staff report and present the Master Fee Schedule.
• Maintain confidentiality in all work areas.
• Work independently in the absence of supervision. May act as a functional or technical lead to other accounting staff as necessary.
• Communicate clearly and concisely, both orally and in writing.
• Other duties as assigned.

Physical, Mental, and Environmental Working Conditions: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data, and using the computer. Hearing sufficient to provide telephone and personal service is required. The ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Typical Qualifications

Qualifications: Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Accounting Technician III

Education and/Training: An Associate's degree from an accredited college or university with course work in Accounting and/or Finance, and; Experience: Four years providing significant and progressive finance/accounting support including routine fiscal record keeping, public contact and the application of policies and procedures in the performance of assigned tasks. Strong customer service skills and detail orientation. Experience in a public agency setting is desirable.

License/Certificate: Possession of, or ability to obtain, a valid Class C California driver license prior to appointment.