Project Billing Specialist

Project Billing Specialist

Looking for a billing opportunity where you can take ownership of complex projects, work closely with operations, and see the direct impact of your work? This Project Billing Specialist position offers strong compensation, bonus potential, flexibility, and the opportunity to join a stable, family-owned organization working on meaningful projects across the country.

This is an excellent opportunity for someone with project billing, accounts receivable, or construction accounting experience who enjoys digging into contracts, working with project managers, and keeping billing and collections moving forward.

Why This Opportunity Stands Out

• Earn $75,000$85,000 plus bonus potential
• Work directly with a highly respected leader who is known for supporting and developing the Project Billing Specialist
• Enjoy flexibility with a schedule requiring four days per week on-site
• Join a successful, family-owned company where leadership is accessible and genuinely invested in its employees
• Become part of a collaborative, tight-knit accounting and operations team
• Gain exposure to projects involving land reclamation, renewable energy, infrastructure, and disaster recovery
• Work with project managers and operational leaders, giving you visibility beyond traditional billing responsibilities
• Build valuable experience with contracts, change orders, prevailing wage requirements, and project accounting
• Join a stable organization with an established reputation and long-standing track record of success
• Take on a highly visible Project Billing Specialist position where your work directly impacts cash flow and project performance
• Receive a competitive benefits package in addition to base salary and bonus potential

Key Responsibilities

As the Project Billing Specialist, you will take ownership of billing activities across multiple projects while partnering closely with project managers and customers.

• Review customer contracts and establish accurate project billing structures
• Set up new projects and ensure billing requirements align with contractual terms
• Manage work orders, billing cycles, invoices, and customer payment coordination
• Enter and maintain project information, including change orders, within Spectrum
• Partner closely with project managers to obtain documentation and ensure accurate, timely billing
• Research billing discrepancies and resolve issues that could delay customer payment
• Monitor outstanding accounts and assist with B2B collections and payment follow-up
• Maintain accurate billing documentation and project records
• Support prevailing wage projects, including setting up appropriate classifications
• Help the Project Billing Specialist function identify and resolve billing issues before they impact project cash flow

Qualifications

The ideal Project Billing Specialist will bring:

• 3+ years of accounting, accounts receivable, project billing, or related experience
• Strong B2B collections experience with the ability to research and resolve outstanding balances
• Experience reviewing contracts and working with detailed billing requirements
• Strong Microsoft Excel and Outlook skills
• Experience working within ERP or accounting systems; Spectrum experience is a plus
• Solid understanding of general accounting principles
• Strong attention to detail and ability to manage multiple projects and deadlines simultaneously
• Confidence communicating with project managers, customers, and internal accounting teams
• Construction, project-based, or job-cost accounting experience is a plus

Who Will Thrive in This Role?

This opportunity is ideal for a Project Billing Specialist who enjoys taking ownership, solving problems, and working closely with both accounting and operations. You'll thrive here if you're comfortable digging into contracts, tracking down missing information, following up on outstanding payments, and keeping multiple projects organized.

If you're looking for a stable organization, strong leadership, competitive compensation, and a role where your work is highly visible, this Project Billing Specialist opportunity could be an excellent next step in your career.