Case Manager/ Data Coordinator

Mission

YouthBuild Brownsville is a tuition free, workforce development high school that prepares students for high-paying, high-demand jobs and to become homeowners.

Vision

We equip youth and communities to determine their future and build personal wealth for generations to come.

YouthBuild Brownsville is grounded in a set of core principles, operationalized through the school’s academic, work-based learning, and pathway success programs:

1. Purposeful Progression Grounded in Readiness and Mastery;
2. Integrated Academic and Construction Trades Pathways;
3. Dignity-Centered Systems with High Expectations;
4. Partnerships that Expand Postsecondary Opportunity and Workforce Success; 5. Equity Equals Ownership; and 6. A Commitment to Continuous Improvement.

YouthBuild Brownsville is a licensed partner site of Build UP .

Founded in 2018 in Birmingham, Alabama, Build UP is a workforce development high school model with three campuses and six programs in Birmingham and Selma, Alabama and Brownsville, Texas. The vision of Build UP is to empower and equip youth and communities to determine their own future. At Build UP, students are able to:

• Acquire a self-directed, career-focused education

• Gain knowledge and skills in a high demand field of their choosing

• Own homes to build personal wealth and lead long-term neighborhood revitalization

Position: Case Manager/ Data Coordinator

Location: YouthBuild Brownsville, Brownsville, Texas

Reports to: Operations Manager

Position Overview

The Case Manager/Data Coordinator is responsible for overseeing student case management, data entry and compliance, and recruitment pipeline tracking, while supporting student progression into career pathways and postsecondary outcomes.

This role serves as the primary owner of student data systems and records, ensuring accuracy across federal, state, and local reporting platforms, including alignment with BISD-related documentation and requirements where applicable.

The Case Manager works in close partnership with the Pathways Success Manager to ensure students successfully transition from enrollment to credential attainment, employment, and postsecondary placement.

Key Responsibilities

1. Case Management & Student Support

o Provide comprehensive case management, including:

• Intake, eligibility verification, and enrollment

• Individual Service Strategy (ISS) development, Individual Education Plan (IEP) and tracking

• Ongoing monitoring of attendance, academic progress, and barriers •

o Support students in overcoming barriers such as:

• Transportation

• Childcare

• Employment readiness

• Social-emotional needs

o Maintain consistent communication with students and families

o Coordinate referrals to internal and external services

o Coordinates weekly/biweekly home visits

o Coordinates Alumni Success by organizing Alum Nights, conducting follow-ups to support continued engagement and progress

2. Data Entry, Compliance & Reporting

o Serve as the primary manager of all student data systems, including:

• Federal (DOL YouthBuild reporting systems)

• State (DOL/TEA-related systems, TEFA, as applicable)

• Local/internal trackers

o Ensure all data is:

• Accurate

• Timely

• Audit-ready

o Track and maintain key performance indicators, including:

• Enrollment and retention

• Attendance

• Credential attainment (GED, certifications)

• Placement and postsecondary outcomes

o Support grant reporting, audits, and monitoring visits (QPRs, performance reports)

3. Recruitment & Enrollment Pipeline

o Lead and support recruitment efforts, including:

• Community outreach and partner engagement

• Information sessions and open houses

o Manage the full recruitment pipeline:

• Inquiry → Application → Enrollment

o Track applicant progress and ensure completion of required documentation

o Collaborate with staff to meet enrollment targets

4. Records Management (Digital & Physical)

o Maintain organized, compliant student files, including:

• Eligibility documentation

• Academic and attendance records

• Case notes and ISS documentation

o Manage both digital and physical files in coordination with the Operations Manager

o Ensure all records meet federal, state, and organizational compliance standards

5. Pathways & Placement Coordination

o Work in close partnership with the Pathways Success Manager to: o Track student progress toward career pathways

• Monitor credential completion and work readiness milestones o Support job placement and postsecondary transitions

o Ensure all placement and outcome data is accurately documented and reported

o Assist in tracking alumni outcomes and follow-up data

6. Cross-Functional Collaboration

o C ollaborate with:

• Operations Manager (systems, compliance, records)

• Teachers (attendance, academic interventions)

• Pathways Success Manager (placement and outcomes)

• Leadership (data reporting and performance monitoring)

o Participate in regular data reviews and continuous improvement cycles

o Works under the supervision of the Operations Manager

Qualifications

• Bachelor’s degree preferred (Social Work, Education, Public Administration, or related field)

• Experience in:

• Case management, workforce development, or education programs preferred

• Data entry and reporting systems required

• Strong organizational, documentation, and systems management skills • Ability to manage multiple priorities and deadlines

• Experience working with opportunity youth preferred

Core Competencies

• Data accuracy and compliance management

• Organization and systems thinking

• Student-centered support and relationship-building

• Time management and multitasking

• Cross-functional collaboration

• Confidentiality and professionalism

What Success Looks Like

• Student data is accurate, complete, and audit-ready at all times. Recruitment pipeline is actively managed and supports enrollment targets. Student files (digital and physical) are organized and compliant. Students receive consistent support and demonstrate measurable progress. Strong alignment between case management and pathways outcomes (placement, education, careers)

• All reporting deadlines are met with high-quality data

Benefits

• Competitive salary commensurate with education and experience

• Health, dental, and vision insurance

• 401(k) with up to 3% match after 1 year of service

• Paid time off

• Professional development support

• Flexible schedule

• Full-time, in-person | Monday–Friday, 8-hour shift

• Occasional After School and Weekend Events (Seasonal and Limited)