Assistant Purchasing Manager

Job Description

Job Description

ABOUT THE ROLE

The procurement and purchasing team members are critical to ensuring production materials are sourced at the lowest cost while maintaining quality standards and consistently delivered on time to meet production schedules.

At the plant level, the assistant purchasing manager supports the purchasing manager and coordinates with corporate procurement as well as identifies and maintains local and regional suppliers of materials working to optimize the cost, quality, and reliability of the supply chain. He/she supervises purchasing agents who coordinate day to day material and supply purchases. This role is responsible execution and continuous improvement of a business process and development and coaching of the team responsible for that process. He/she is accountable for mapping, documenting, reengineering, quality assurance, staffing, metrics, controls, risk identification, and service level expectations. The majority of this role’s effort is spent supervising two or more employees and managing overall team expectations.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Reviews requisitions.
• Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Selects products for purchase by testing, observing, or examining items.
• Lead, coach, mentor and train staff
• Estimates values according to knowledge of market price. 
• Determines method of procurement such as direct purchase or bid.
• Prepares purchase orders or bid requests.
• Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority. 
• Maintains procurement records such as items or services purchased costs, delivery, product quality or performance, and inventories.
• Discusses defective or unacceptable goods or services with inspection or quality assurance personnel, users, vendors, and others to determine source of trouble and take corrective action.
• Approves invoices for payment.
• Verifies specifications of purchase requests.
• Counts inventory items to determine if material on hand is in sufficient quantity.
• Prepares purchase orders and sends to supplier and department originating request. • Computes total cost of items purchased.
• Confers with suppliers concerning late deliveries.
• Verifies bills from suppliers with bids and purchase orders and approves bills for payment
• Expedites delivery of goods to users.
• Meets production requirements on a daily basis while controlling inventory levels with various lead times.
• Assists heavily with periodic plant inventory.

MINIMUM QUALIFICATIONS

• Bachelor’s degree preferred
• At least 2 - 5 years of work experience in purchasing and/or costing
• Effective time management skils
• Strong attention to detail and analytical skills
• Excellent verbal and written communication skills
• Ability to work in a fast-paced environment and multi-task
• Demonstrate a good work ethic based on principles of honesty and integrity
• Experience with Microsoft Office