Department Administrative Assistant

V2soft

V2Soft is a global leader in IT services and business solutions, delivering innovative and cost-effective technology solutions worldwide since 1998. We have headquarteerd in Bloomfiled Hills, MI and have 16 offices spread across six countries. We partner with Fortune 500 companies to address complex business challenges. Our services span AI, IT staffing, cloud computing, engineering, mobility, testing, and more. Certified with CMMI Level 3 and ISO standards, V2Soft is committed to quality and security. Beyond our work, we actively support local communities and non-profits, reflecting our core values. Join us to be part of a dynamic and impactful global company!
Please visit us at to know more .

Job Description:

This Position Is Part Time - 32.0 A Week
Mon-Thurs: 8.30am to 3.30pm with 30 mins for lunch
Friday: 8.30am to 3.00pm with 30 mins for lunch

General administrative support duties for MBD, including, but not limited to:

Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings
Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO's with actual expenditures)
Invoice receipt and payment confirmation
Monthly accrual preparation and submission
New Hire Setup/Preparation (for new TM's & VWF; account/PC/CAD machine setup, Client applications access, update & distribution of org/seating charts, etc.)
Travel arrangements for TMs.
Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
Travel Arrangement for client visitors and need to understand basic Japanese in order to communicate with client visitors.
Maintain/update Assistant Reference Manual
Maintain office supply room (office supply orders)
Mail distribution

Requirements:

This position will require the candidate to work Monday-Thursday in the office with the WFH option on Fridays supporting 2 GM's and staff of 70 Engineers.
3 to 5 years of strong general office/department support experience
Excellent verbal, written, and interpersonal skills
Excellent customer service skills
Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word)
Strong ability to work independently and with other members
Basic Japanese Skill is a plus but not mandatory

V2Soft is an Equal Opportunity Employer ( EOE). We welcome applicants from all backgrounds, including individuals with disabilities and veterans.
- to view all of our open opportunities and to learn more about our benefits.

Apply

Vacancy posted 3 days ago

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