Office Assistant

COMPANY:

Baseball Lifestyle 101 is a growing apparel company located in Farmingdale, New York. We pride ourselves on the community that we have built and the clothing that represents baseball fanatics everywhere. We believe the team we build today is the foundation for our future success.

TITLE:

Office Assistant

SUMMARY OF ROLE:

The Office Assistant will provide administrative and organizational support to ensure the smooth day-to-day operations of Baseball Lifestyle 101's corporate office. This role will assist with office coordination, scheduling, communication, and general administrative tasks while supporting various departments across the organization. The Office Assistant will play an important role in maintaining an organized, efficient, and welcoming office environment. This position requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment. This is a full-time position reporting directly to the Director of Human Resources.

RESPONSIBILITIES:

The Office Assistant is responsible for the following:

• Provide daily administrative and clerical support to ensure efficient office operations.
• Assist with scheduling meetings, coordinating calendars, and organizing internal appointments.
• Greet visitors, vendors, and guests while maintaining a welcoming and professional office environment.
• Answer and direct incoming phone calls, emails, and general office inquiries.
• Maintain office supplies, monitor inventory levels, and coordinate purchasing and replenishment as needed.
• Organize and maintain office records, documents, files, and administrative systems.
• Assist with preparing, proofreading, and distributing internal communications, documents, and reports.
• Coordinate meeting logistics, including conference room scheduling, materials, catering, and technology needs.
• Support the planning and coordination of company meetings, employee events, and office activities.
• Assist with incoming and outgoing mail, packages, deliveries, and shipping coordination.
• Maintain the organization and cleanliness of shared office spaces, conference rooms, and common areas.
• Communicate with external vendors and service providers to support office maintenance and operational needs.
• Assist with employee onboarding logistics, including workspace preparation, office supplies, and general administrative coordination.
• Support various departments with administrative tasks, special projects, and day-to-day operational needs.
• Track office-related requests and follow up on outstanding tasks to ensure timely completion.
• Handle confidential company and employee information with discretion and professionalism.
• Identify opportunities to improve office organization, administrative processes, and overall efficiency.
• Contribute to a positive and collaborative work environment.
• Perform other duties as assigned.

EXPERIENCE:

• 13 years of experience in office administration, administrative support, or a similar role preferred.
• Experience supporting daily office operations, including scheduling, document management, and general administrative responsibilities.
• Previous experience coordinating meetings, managing office supplies, and communicating with vendors and service providers.
• Experience working with Microsoft Office Suite, Google Workspace, and general office technology.
• Background in supporting multiple departments and managing competing priorities in a fast-paced environment.
• Experience assisting with employee onboarding, company events, and internal office coordination preferred.

SKILLS:

• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Strong interpersonal and problem-solving skills.
• Ability to work independently and collaborate across departments.
• Professional, dependable, and proactive approach to daily responsibilities.

PHYSICAL REQUIREMENTS:

• Standing or sitting for extended periods.
• Ability to lift up to 25 lbs.
• Repetitive wrist motion.
• Audible recognition of alarms.