Events Coordinator

Events Coordinator

Every Smile, every chairlift ride, every perfectly stocked retail shelf, every freshly groomed trail, every warm welcome-it all starts with our people.

At Saddleback, we're looking for individuals who take pride in their work, care about others, and want to be part of something bigger than themselves. Here, your work matters because it helps create lifelong memories for our guests and incredible culture for your teammates.

If you're ready to love where you work, let's talk.

At Saddleback, we believe work should be rewarding- on and off the mountain. We offer a comprehensive package of benefits and perks designed to support your career, well-being, and passion for adventure.

SB Mountain Perks

• Complimentary season pass
• Free or discounted tickets for friends and family
• Complimentary ski and snowboarding lessons
• Employee discounts on food, retail merch and equipment

SB Financial Benefits

• Competitive Pay

SB Health & Time Away

• Health, Dental, Vision, Disability & Life insurance
• Ancillary insurance: Accident, hospital indemnity and pet insurance
• Vacation & PTO (including celebrating holidays)

Saddleback Events Coordinator

A member of the Marketing Department reporting to the Director of Marketing, the Events Coordinator oversees the planning, organization, and execution of on-mountain and resort events that enhance the guest experience, build community engagement, and support the resort's brand and revenue goals. The Events Coordinator must be an excellent communicator, thrive in a fast-paced environment, and enjoy working collaboratively across departments to bring events to life.

This position requires a flexible schedule, including evenings, weekends, and holidays throughout the winter season.

Key Responsibilities

Event Planning & Execution

• Plan, coordinate, and execute the resort's calendar of events, including signature festivals, races, competitions, concerts, family programming, holiday celebrations, and others.
• Develop event timelines, production schedules, and operational plans to ensure successful execution
• Coordinate logistics including venue setup, equipment, permits, staffing, entertainment, vendors, sponsors, and event supplies
• Serve as the on-site event manager during events, ensuring smooth operations and an exceptional guest experience
• Conduct post-event evaluations and identify opportunities for improvement

Budgeting

• Together with the Director of Marketing, develop, monitor, and manage the annual Events budget
• Track event expenses and ensure events are delivered within approved budgets
• Manage relationships with vendors, contractors, entertainers, and service providers
• Process invoices and maintain accurate financial records related to events

Cross-Department Coordination

• Collaborate with Marketing, Food & Beverage, Mountain Operations, Guest Services, Lodging, Retail, and other departments to coordinate event operations
• Work closely with the Marketing team to develop promotional timelines and ensure events are effectively marketed across digital, print, email, and social media channels
• Coordinate volunteer staffing and event support personnel when applicable

Vendor & Partner Relations

• Build and maintain strong relationships with sponsors, community organizations, vendors, entertainers, and event partners
• Represent the resort professionally while working with external partners and guests

Administrative Responsibilities

• Maintain the annual events calendar and planning documents
• Prepare event recaps, attendance reports, and budget summaries
• Ensure compliance with resort policies, safety procedures, and applicable regulations
• Assist with additional marketing initiatives and resort projects as needed

Minimum Qualifications

• Experience planning and executing events, preferably in hospitality, tourism, recreation, or a related industry
• Strong project management and organizational skills with the ability to manage multiple events simultaneously
• Budget management experience
• Excellent communication and interpersonal skills
• Strong attention to detail and problem-solving abilities
• Proficiency with Microsoft Office and Google Workspace
• Ability to work independently while collaborating effectively with cross-functional teams
• Ability to lift and move event materials and work outdoors in varying weather conditions
• Valid driver's license preferred