Administrative Coordinator I

Job Description

Job Description

Salary: $50,498.00 (Non-negotiable)

Fulton County Clerk of Superior and Magistrate Courts
FLSA Status:Non-Exempt
Grade:14
Salary Range:$50,498.00 (Non-Negotiable)

Closing Date:06/17/2026

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Build the Systems That Support Justice

The Office of the Fulton County Clerk of Superior and Magistrate Courts is seeking an exceptional professional to serve as an Administrative Coordinator I (Budget, Procurement & Travel Coordinator) within the Budget, Procurement & Grants Division.

This is not a traditional administrative support position.This role serves as a key operational partner supporting procurement, budgeting, grants administration, vendor management, travel coordination, financial tracking, reporting, and special projects that help keep one of Georgia's largest and most complex court systems operating effectively. The successful candidate will work directly with leadership, collaborate across multiple divisions, and help coordinate initiatives that impact employees, vendors, customers, and justice partners throughout Fulton County.

This position offers a unique opportunity to gain hands-on experience in government operations, budgeting, procurement, grants administration, project coordination, and organizational leadership while contributing to meaningful public service.

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Why You'll Love This Role

In this position, you'll have the opportunity to:

• Support high-impact operational initiatives across multiple business functions.
• Work closely with leadership on projects that shape organizational strategy and service delivery.
• Gain valuable experience in budgeting, procurement, grants administration, travel coordination, financial reporting, and project management.
• Build relationships with vendors, county departments, government agencies, and external stakeholders.
• Develop skills that can lead to future advancement in operations, finance, procurement, project management, administration, or public sector leadership.
• Contribute to an organization dedicated to serving the citizens of Fulton County through innovation, accountability, and operational excellence.

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Key Areas of Responsibility

Procurement Administration

• Process requisitions, supply requests, and procurement-related documentation in accordance with County and COSMC procurement requirements.
• Coordinate procurement approvals, contract routing, vendor onboarding activities, and purchasing workflows.
• Maintain procurement records and assist with procurement compliance activities.
• Coordinate vendor communications, meetings, site visits, walkthroughs, and service appointments.
• Assist with procurement tracking, reporting, and workflow management.

Budget and Financial Coordination

• Process invoices and payment requests in accordance with established policies and procedures.
• Track invoice status and maintain supporting documentation.
• Assist with budget monitoring, expenditure tracking, reconciliations, and financial reporting.
• Support GAX tracking, reporting, and analysis activities.
• Prepare operational, financial, and management reports.
• Maintain spreadsheets, reporting tools, and departmental tracking records.
• Assist with budget development and analysis activities as assigned.

Travel Administration

• Coordinate conference registrations, hotel accommodations, airfare, and travel arrangements.
• Prepare travel approval packages and supporting documentation.
• Maintain travel schedules and tracking records.
• Assist with travel reimbursements and reconciliation activities.
• Serve as a backup resource for travel administration functions.

Grants and Administrative Support

• Assist with grants administration, reporting, and documentation tracking activities.
• Maintain departmental files, records, and operational documentation.
• Support audit preparation and compliance initiatives.
• Coordinate DocuSign routing, approvals, and workflow management.
• Support records management and document retention activities.

Operational Coordination

• Serve as a liaison between departments, vendors, employees, and external stakeholders.
• Support cross-functional projects and operational initiatives.
• Assist with process improvement efforts and workflow documentation.
• Coordinate meetings, follow-up items, and action tracking.
• Perform additional administrative and operational duties as assigned.

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Who Thrives in This Role

Successful candidates are:

• Highly organized and detail-oriented.
• Comfortable managing multiple priorities and deadlines simultaneously.
• Strong communicators who enjoy collaborating with people across departments and organizations.
• Problem-solvers who take initiative and follow through.
• Curious learners interested in government operations and public administration.
• Professionals who enjoy bringing structure, accountability, and efficiency to complex processes.
• Team players who take pride in supporting the success of others.

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Minimum Qualifications

• High School diploma or GED required.
• Associate's degree in secretarial science, office administration, business administration, public administration, finance, accounting, or a related field preferred.
• Five (5) years of progressively responsible secretarial, administrative, office management, customer service, records management, operational support, procurement, budget, finance, grants, travel, or related experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
• Equivalent combinations of education, training, and experience may be considered.

Specific License or Certification Required

May require possession and maintenance of a valid State of Georgia Notary Public certification.

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Preferred Knowledge, Skills & Abilities

Successful candidates will demonstrate:

• Knowledge of administrative and operational support functions.
• Knowledge of procurement, budgeting, travel administration, grants support, and financial tracking processes.
• Strong organizational and project coordination skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple assignments, deadlines, and competing priorities.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service orientation and attention to detail.
• Proficiency in Microsoft Excel, Outlook, Word, PowerPoint, and related software applications.
• Experience with Monday.com, DocuSign, procurement systems, travel management systems, or financial tracking tools preferred.
• Ability to learn, comprehend, and apply County and departmental policies, procedures, and operational practices.
  

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Official Classification Summary

The purpose of this classification is to serve as the office manager and primary administrative support resource for a major division or department.

Administrative Coordinators are broadly responsible for coordinating administrative, operational, financial, procurement, records management, customer service, and departmental support functions. Employees in this classification exercise independent judgment, coordinate multiple work activities, maintain records, process financial and purchasing transactions, support departmental leadership, and serve as liaisons between departments, staff, vendors, and external stakeholders.

Additional duties and responsibilities may be assigned in accordance with the Fulton County Administrative Coordinator I classification specification.

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About COSMC

The Office of the Fulton County Clerk of Superior and Magistrate Courts is committed to providing exceptional public service while advancing innovation, accountability, collaboration, and operational excellence.

Our culture is guided by three core values:

People. Purpose. Passion.

We are seeking professionals who are committed to serving others, supporting their teammates, and helping build the Clerk's Office of the Future. If you are looking for an opportunity to contribute to meaningful public service while developing valuable experience in budgeting, procurement, grants administration, financial coordination, project management, and government operations, we encourage you to apply.

Working Conditions

Work is performed in a professional court and office environment with frequent public interaction. The position may involve working in high-conflict situations and exposure to safety and security risks. Positions in this class typically require talking, hearing, seeing, sitting, standing, walking, bending, reaching, fingering, lifting, and carrying.

Medium Work: Exerting up to 50 pounds of force occasionally, up to 20 pounds frequently, and up to 10 pounds constantly.

Equal Opportunity Statement

Fulton County is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status. Reasonable accommodation is available for qualified individuals with disabilities.

Employment is contingent upon successful completion of applicable background checks and employment eligibility verification. Due to the high volume of applications received, we kindly ask that applicants refrain from calling or emailing to request application status updates. Only those selected to move forward in the recruitment process will be contacted.