Scheduler

Job Description

Job Description

Position: Nurse Scheduler

Department: Nursing

Reports To: Director of Nursing  (DON)

FLSA: Non-exempt

Position Summary: The Nurse Scheduler generates, manages and updates master schedules while making adjustments as needed according to budgetary constraints, census fluctuations, call-ins, and pre-planned leaves of absence.

ESSENTIAL RESPONSIBILITIES AND JOB FUNCTIONS: Every effort has been made to identify the essential functions of this position . However, in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is essential function of the position . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position .

•         Fulfilling staffing vacancies in advance to ensure adequate coverage for all shifts

•         Recommends new approaches and effective scheduling practices for continual improvements and efficiency in staffing.

•         Advises and communicates with Executive Director and Director of Nursing of staffing, scheduling needs and/or shortages identified during assessment of nursing schedules.

•         Serves as a liaison between the Director of Nursing Services, Executive Director and Human Resources when it has been identified there is a potential leave or assistance situation with a Care Team Member.

•         Handles various inquiries from Care Team Members regarding scheduling and provides solutions where needed.

•         Validates PTO availability with Human Resources prior to approval.

•         Keeping meticulous attendance records and assisting communicating if staff members accrue excessive absences and/or tardies.

•         Communicate with Unit Managers and the Director of Nursing Services regarding floor orientation schedules for newly hired Care Team Members in the nursing department.

•         Checking time clock punch records daily against master schedules and noting the appropriate changes.

•         Signing time correction forms for events such as missing meal periods or forgetting to clock in/out.

•         Utilizing computer software to prepare, change and update the master schedule.

•         Perform other duties as assigned and with scope of practice.

•         Must be able to work a flexible schedule including but not limited to; weekend and holiday rotation and work the on-call schedule rotation.

•         Ability to work with a diverse and large care team member base.

•         Ability to build rapport and display empathy with care team members.

•         Ability to communicate effectively and professionally with management team and care team members.

•         Ability to be accurate, concise and detailed oriented.

•         Must demonstrate empathy, courteous, kind and professional workplace behavior and customer services to all residents, care team members, vendors, visitors and family members at all times.

•         This position may require the occasional need to work the floor if a license is held for positions such as a C.N.A, LPN or RN.

•         Ability to maintain and follow company policy related to confidentiality of care team member health and personal information.

•         Must demonstrate empathy, courteous, kind and professional workplace behavior and customer services to all residents, Care Team Members, vendors, visitors and family members at all times.

•         Attends all mandatory in-services; and completes timely all necessary Relias trainings scheduled to perform. Keeps abreast and/or discusses with supervisor or manager all necessary policies, procedures and business practices within the scope of the position held to effectively perform all duties assigned.

•         Perform other tasks as assigned and within scope of practice.

• PAY BASED ON EXPERIENCE

Disclaimer and Acknowledgement

•         This position description is designed to indicate the general nature and level of work for this position. It is not intended to describe minor duties or other responsibilities that may be periodically assigned. This position description reflects management's assignments of essential functions, it does not prescribe or restrict the tasks that may be assigned.

•         The Occupational Safety and Health Administration (OSHA) has determined certain duties or tasks in nursing homes/long-term care are at a significant risk of exposure to bloodbome pathogens such as Hepatitis B and Human Immunodeficiency Virus (HIV). The position may require one to exercise Universal Precautions.

•         I have read this job description and fully understand that the requirements set forth therein have been determined to be essential to this position (unless otherwise noted). I hereby accept the position and agree to perform the tasks outlined in this job description in a safe manner and in accordance with the community's established procedures. I understand that as a result of my employment, I may be exposed to blood, body fluids, infectious diseases, air contaminants, tobacco smoke, and hazardous chemicals and that the community will provide to me instructions on how to prevent and control such exposures. I further understand that I may also be exposed to the Hepatitis B Virus and that the community will make available to me, free of charge, the hepatitis B vaccination. I also understand I may not release/disclose protected health or community information without proper authorization.

•         I understand that my employment is at-will, and thereby understand that my employment may be terminated at-will either by the company or myself, and that such termination can be made with or without notice.