Case Administrator

UNITED STATES BANKRUPTCY COURT SOUTHERN DISTRICT OF OHIO Vacancy Announcement Number: 2026-02 Position Title: Case Administrator I Position Type: Full-time, Permanent Location: Telework: May be eligible for limited telework based on the court’s telework policy and the needs of the position. CL 24 $46,560 – $75,677 (Based on experience and qualifications) Promotion potential to CL 25 without further advertisement or competition (when determined qualified and depending upon budget) Open Date: Close Date: Open until filled (preference given to applications received by July 17, 2026)

POSITION OVERVIEW

The United States Bankruptcy Court for the Southern District of Ohio is accepting applications for the position of Case Administrator I, located in Cincinnati, Ohio. This position reports to the Office Supervisor. The Case Administrator manages the progression of bankruptcy cases from opening to final disposition by maintaining the official case records, monitoring the completion of the required procedural steps, and performing the necessary noticing, administrative and clerical tasks associated with case management. The incumbent receives and reviews incoming documents for conformity with federal and local rules and is proficient in all facets of customer service.

REPRESENTATIVE DUTIES

Monitor the progress of bankruptcy cases from opening to closing to ensure their orderly and efficient movement through the Court. Perform quality control review of electronically and conventionally filed documents and run daily reports, monitor deadlines, and take appropriate action to ensure accuracy and adherence to rules, practices and filing requirements. Scan and docket conventionally filed documents. Prepare, analyze, and ensure the accuracy of various case management reports. Generate notices related to bankruptcy case events. Perform front counter duties on a rotational basis: Process filed documents, perform financial transactions, manage archiving/records matters, and collect appropriate fees. Provide appropriate case information to the public, members of the bar, and other parties involved in bankruptcy cases over the telephone, in writing, or at the front counter. Perform other duties as assigned.

MINIMUM QUALIFICATIONS

To qualify for this position at the entrance level, a person must be a high school graduate or equivalent with a minimum of two years of general experience and one year of specialized experience equivalent to work at CL-23. General experience is defined as progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals one year of general experience. Education may not be substituted for specialized experience because operational Court support positions require hands‑on experience to be credited as specialized experience.

ADDITIONAL QUALIFICATIONS

Ability to work during non‑business hours as required to complete urgent projects or prevent disruption to court proceedings or special events. Ability to move and lift weights that are commensurate with the weight of equipment associated with the job duties. The work in this position is primarily performed in an office setting and may be authorized for limited telework as per the court’s policy and based on the needs of the office.

EMPLOYEE BENEFITS

Paid vacation and sick leave – Vacation time accrues at the rate of 13 days per year for the first 3 years, increasing to 20 days per year after 3 years, and 26 days after 15 years. Sick time accrues at the rate of 13 days per year. Eleven (11) paid holidays Retirement benefits under the Federal Employees Retirement System Optional participation in the Federal Employee’s Health Benefits Program Optional participation in the Federal Employees Vision and Dental Insurance Program Optional participation in the Federal Employee’s Group Life Insurance Program Optional participation in the pre‑tax flexible spending accounts program, including Health Care Reimbursement Account and Dependent Care Reimbursement Account Optional participation in the Thrift Savings Plan (pre‑tax and/or after‑tax retirement savings plan), including matching dollar for dollar for the first 3% contributed and 50 cents on the dollar for the next 2% contributed Employee Assistance Program (wellness program) Virtual Learning, including the Judicial Online University Public Service Loan Forgiveness Program

CONDITIONS OF EMPLOYMENT

Applicant must be a U.S. citizen or eligible to work in the United States. The selected candidate will be subject to a background check as a condition of employment with periodic updates every five years. Employment will be considered provisional until the background check is completed. Employees must adhere to the Code of Conduct for Judicial Employees. This position is subject to mandatory EFT (Electronic Funds Transfer) participation for payment of net pay.

ADDITIONAL INFORMATION

The court is a part of the Judicial Branch of the United States Government. Employees of the court serve under “Excepted Appointment” and are considered “At‑Will” employees. Applicants to be interviewed may be asked to provide a list of references. Applicants selected for interview must travel at their own expense. Only those applicants selected for interviews will be contacted. Only those applicants interviewed will be notified of the selection outcome. The court is not authorized to reimburse the successful candidate for relocation expenses. The court provides reasonable accommodations to applicants with disabilities. The court has the right to modify the conditions of this vacancy announcement, or withdraw this announcement, either of which may occur without prior written or other notice. THE UNITED STATES BANKRUPTCY COURT IS AN EQUAL OPPORTUNITY EMPLOYER #J-18808-Ljbffr United States Courts