Assistant Registrar for Scheduling & Curriculum

Posting Details

Position Information


Posting Number
S06821P


Position Title
Assistant Registrar for Scheduling & Curriculum


Department
Registrar


Location
Arlington


Position Status
Full-time


Work Schedule


Monday-Friday; 8:00am-5:00pm.

• Occasional work on weekends, evenings or holidays is required.
• Some travel expected.

Salary
Salary is commensurate based on qualifications and relevant experience up to $60,000


Pay Basis
Monthly


Job Summary


The Assistant Registrar provides strategic leadership and operational oversight for the development, production, and publication of the University catalog. This position also oversees the management of the institution's course inventory within the student information system and delivers guidance and training to the campus community on the effective use of CourseLeaf for catalog, curriculum, and class scheduling management, The role also holds responsibility for classroom assignments in Ad Astra and developing the final exam schedule for the University. This position supervises three coordinators who manage catalog and course inventory operations, class and event scheduling, ensuring accuracy, quality, and efficiency across all processes.

In addition, the Assistant Registrar contributes to broader Office of the Registrar initiatives, including business process analysis and improvement, staff training and communication, data review and integrity audits, and execution of special projects.

Essential Duties and Responsibilities

• Manage classroom assignments in Ad Astra and conduct comprehensive analysis of classroom utilization data to identify trends, peak usage times, and optimization.
• Independently implementing changes to assignments based on analysis.
• Develop and communicate the official final exam schedule each semester, manage all related logistics and exception requests.
• Serve as a primary scheduling resource and consultant for academic department administrators, providing expert guidance on scheduling best practices, system usage, and conflict resolution.
• Act as a primary functional lead for academic scheduling systems and course inventory and catalog systems (Ad Astra, CIM, CAT, CLSS); responsible for configuring, testing, and implementing system upgrades and new features.
• Oversee the production process of the Course Schedule, from initial departmental submissions to final publication, ensuring adherence to the University's course scheduling policies and deadlines.
• Oversee curriculum changes in the course inventory management system and within the student information system.
• Serve as the CourseLeaf administrator, managing system work-flows, user roles, and permissions to support efficient production.
• Create and maintain a comprehensive suite of training resources, including user guides, procedural documentation, and FAQs to support catalog management and course scheduling processes.
• Design and deliver ongoing training workshops for departmental schedulers, ensuring consistent applications of policies, systems, and best practices.
• Collaborate with campus partners to ensure the accuracy of catalog content and assess catalog production processes to identify and implement improvements.
• Serve on committees and task forces and perform other duties as assigned.

Minimum Qualifications

• Bachelor's degree.
• Five (5) years of experience of progressively responsible experience in Records and Registration or in areas closely relevant to the Registrar's Office.
• Three (3) years of supervisory experience.
• Experience with utilizing Ad Astra and CourseLeaf products to support academic scheduling, curriculum management, and catalog operations.
• An equivalent mix of education and relevant experience in similar role.

Preferred Qualifications

• Experience with PeopleSoft.
• Experience leading projects to completion.

Knowledge, Skills and Abilities

• Excellent customer service, organizational improvement and interpersonal skills, exceptional critical thinking skills and the ability to identify process improvements.
• Proficiency in windows applications.
• Demonstrated ability to communicate effectively both orally and in writing.
• Demonstrated ability to work collaboratively in a team environment and independently.
• Willingness to learn emerging technologies and to develop new skills.
• Extensive knowledge of Federal, State, and Institutional policies and guidelines.

Other Requirements

Workplace and Eligibility Conditions

Benefits Eligible
Yes


Benefits at UTA


We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

CBC Requirement


It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure , you authorize the University to conduct routine background checks.


EEO Statement


It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

University Information


The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times' "Best for Vets: Colleges" and is the top university in North Texas for its graduates' salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 - including leaders at many of the 24 Fortune 500 companies headquartered in North Texas - UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university's strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at .

This is an exciting time to join UTA and contribute to its bold vision for the future.

ADA Accommodations


The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to View phone number on click.appcast.io or email View email address on click.appcast.io.

Posting Detail Information


Number of Vacancies
1


Open Until Filled

Minimum Number of References Required
3


Maximum Number of References Accepted
3


Special Instructions to Applicants


Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.