HR Coordinator Front Desk

divh2Human Resources Coordinator Front Desk/h2pIntellisense Systems, Inc. innovates what seemed impossible. We are a fast-growing Southern California technology innovator that solves tough, mission-critical challenges for our customers in the aerospace and defense markets. We design, develop, and manufacture advanced products for ground, maritime, and airborne applications. Our products have been deployed in every extreme environment on Earth! The Human Resources Coordinator Front Desk role is responsible for managing the front desk operations, including welcoming visitors, maintaining security by following appropriate procedures, handling administrative tasks, generating spreadsheet reports for analysis and maintaining the overall appearance of the front lobby. This role requires attention to detail, organizational skills, and the ability to multitask in a fast-paced environment. This role requires regular interaction with staff and visitors and is the face of the Company./ppResponsibilities:/pulliGreet and Welcome Visitors: Warmly welcome all visitors and ensure they sign in and receive a visitor badge. Answer phone calls and direct them to the proper department./liliSecurity and Badge Printing: Print, manage and account for all employee and visitor badges issued and returned. Ensure compliance with security protocols such as cross referencing all foreign national visitors against Denied Party List or subject to NISPOM random inspections./liliHR Data Support: Execute assigned Excel projects including data collection. This may include but not be limited to compiling employee data from the payroll timekeeping systems to support monthly reporting annual 401k, ESOP and Workers Compensation audits. Other audit support may include: DCAA, OFCCP, I9, etc./liliHR Operations: Support HR operations by updating the intranet, maintaining Microsoft Forms, and assisting with employee training modules./liliTalent Acquisition Assistance: Leverage downtime to assist with recruiting workflows, ensuring a seamless candidate experience and organized departmental documentation/liliFront Lobby Maintenance: Keep the front desk and lobby area clean, organized, and presentable./liliManage Lobby Slides: Update and maintain the content displayed on the lobby screens, ensuring timely and relevant information is shared./liliData Entry: Perform data entry tasks such as inputting and updating visitor information in the lobby records. Other administrative duties as needed such as data input and business process support. This may include supplier and/or customer contact./liliCatering Coordination: Organize catering for meetings, events, and other office functions, ensuring timely delivery and setup as needed./liliFlower Ordering: Coordinate and place orders for business reasons such as employee occasions and/or events and ensuring they are delivered on time./liliGeneral Administrative Support: Provide additional administrative assistance to staff as required and responsible for directing any incoming faxes to the proper department./liliJob responsibilities within our organization are dynamic. This may not be a complete list of duties. Other responsibilities and duties may be assigned by your supervisor or upper management at any time./li/ulpRequirements:/pulliHigh School Diploma or equivalent./liliProficient using Microsoft Excel in at least 2 or more of the following features: index/match, VLOOKUP, pivot tables reports, write formulas, conditional formatting./liliPrevious experience in a receptionist or administrative role is preferred./liliAbility to manage multiple tasks simultaneously with attention to detail./liliStrong communication and interpersonal skills./liliFriendly, approachable, and professional demeanor./liliStrong organizational skills and ability to work independently./liliExceptionally high degree of customer service./li/ulpPay Range: $26.00-$32.00/hour However, base salary for this position will vary based on your skills, qualifications, and experience. Benefits:/pulli4 Weeks PTO a year (including 40 hours of PTO your first day)/lili10 paid holidays/lili401(k) with 100% employer matching up to 4% of salary (no vesting period)/liliMultiple options for Medical, Vision, Dental Insurance plans/liliHealth Savings Accounts/liliFlexible Spending Accounts/liliTuition Assistance (30% of Tuition with a minimum grade)/lili100% Paid Employee Assistance Program (EAP)/lili100% Paid Basic Life and ADD Insurance/lili100% Paid Workers Compensation Insurance/liliVoluntary Life Insurance/li/ulpThe unique culture at Intellisense offers the entrepreneurial spirit of a smaller company with the support and expertise of a larger organization. Intellisense hosts the research and development of a wide range of cutting-edge technologies. As such, we are looking for individuals that have a wide breadth of experience while also being subject matter experts in their respective field. With an immediate 40-hours of paid time off, and 100% 401(k) matching up to 4% of your annual salary without a vesting period, we recognize that employees are our greatest resource and that finding the right individuals will make our company even better./p/div