Part-time Workplace Coordinator

Job Description

Job Description

Job Title: Part-Time Workplace Operations Specialist

Industry: Nonprofit / Workplace Operations / Office Administration

Location (City, State): New York, NY (Midtown Manhattan)

Assignment Type: Contract (Potential Contract-to-Hire)

Pay: $22.00-$24.00/hour

Work Schedule: Part-time | Approximately 25 hours per week | Fully Onsite | Monday-Wednesday: 8:45 AM-5:00 PM | Potential half-day Thursday and occasional Friday coverage as needed

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a mission-driven nonprofit organization seeking a Part-Time Workplace Operations Specialist to support daily office operations and create a welcoming, organized workplace environment. This is a great opportunity for someone who enjoys being the go-to person for office logistics, facilities coordination, employee support, and special events. There is potential for this position to transition into a permanent opportunity based on business needs.

Job Description:

The Part-Time Workplace Operations Specialist will oversee the day-to-day operations of a busy office, ensuring employees, guests, and vendors have a seamless workplace experience. This role combines office administration, facilities coordination, event support, vendor management, and employee onboarding while serving as a key point of contact for workplace operations.

Key Responsibilities:

• Welcome visitors, coordinate guest check-in procedures, and ensure meeting attendees have a positive office experience.
• Manage conference room scheduling, catering coordination, meeting setup, and basic audio/visual support.
• Handle incoming and outgoing mail, package distribution, shipping requests, and courier coordination.
• Maintain inventory of office, kitchen, restroom, and technology supplies while ensuring shared office spaces remain fully stocked and organized.
• Coordinate building maintenance requests, vendor services, preventative maintenance, and communication with property management.
• Support company meetings, employee events, team celebrations, and workplace engagement activities.
• Assist with new hire onboarding by coordinating workspace setup, orientation logistics, office access, and related administrative tasks.
• Process invoices, maintain workplace records, and support office-wide communications through Microsoft Teams.
• Partner with Workplace Operations and Human Resources on administrative projects and day-to-day operational needs.
• Provide general office support to ensure a professional, organized, and efficient workplace environment.

Qualifications:

• Bachelor's degree preferred.
• 2+ years of experience in office administration, workplace operations, facilities coordination, reception, or a related office support role.
• Experience as an Office Coordinator, Workplace Coordinator, Facilities Coordinator, Administrative Coordinator, or similar position.
• Previous nonprofit experience is a plus.
• Proficiency with Microsoft Office Suite, including Microsoft Teams and SharePoint.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Professional, dependable, and service-oriented with the ability to manage multiple priorities.
• Comfortable working independently while collaborating with employees, vendors, and leadership.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.