Accounts Payable Specialist (Part-Time)

Job Description

Job Description

Job Title: Accounts Payable Specialist

Job Summary:
The Accounts Payable Specialist is responsible for the accurate processing, verification, and payment of invoices while ensuring compliance with established policies and procedures. This role supports financial operations through data entry, vendor maintenance, payment processing, and communication with internal and external stakeholders. The position requires strong attention to detail, organization, and the ability to meet deadlines in a fast-paced environment.

Key Responsibilities:

• Review and audit invoices for proper coding, approvals, accuracy, completeness, and compliance with payment policies
• Enter invoices into the accounting system, ensuring accurate vendor information and payment amounts
• Maintain and update vendor records, including facilitating electronic payment enrollment
• Process check runs, including payment preparation, review, approval coordination, and distribution
• Generate and transmit positive pay, electronic check files, and student refund files to banking partners
• Reconcile vendor statements, investigate discrepancies, and coordinate with vendors on outstanding items
• Communicate with internal departments regarding budget variances and payment inquiries
• Assist with employee reimbursements, invoice processing, and cross-functional coverage as needed
• Support monthly journal entries, year-end close processes, and special projects
• Maintain confidentiality and security of financial records and documentation
• Assist with void and reissue check processing
• Troubleshoot payment transmission issues with banks and external partners

Qualifications:

• Prior experience in accounts payable or general accounting functions
• Strong data entry accuracy and attention to detail
• Familiarity with accounting systems and financial processes
• Ability to manage multiple priorities and meet deadlines
• Strong communication and problem-solving skills

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™