AP Specialist: Commonwealth Holdings, Inc.

AP Specialist

Commonwealth Holdings, Inc. is the parent company of three subsidiaries that deliver comprehensive electrical and technology solutions across multiple states. Together, these companies operate across Arizona, Iowa, Nebraska, and Utah, serving diverse sectors with expertise and reliability.

With a commitment to excellence, Commonwealth uses a combination of disciplines, expertise, and our four core values (Customers, Employees, Character, and Mastery) to serve our customers with the highest quality of work. We employ hundreds of skilled employees nationwide, so if you are interested in becoming part of our team, keep on reading!

What We Offer:

Employee Ownership: As employee owners, a key component to our company culture is that every team member has a stake in our success. Your hard work directly contributes to the growth and prosperity of the company, and you share in the rewards.

Work-Life Balance: We understand how important work-life balance and personal wellbeing are, which is why we're committed to fostering a supportive environment that prioritizes bothbecause when you thrive, we all do.

Benefits: Qualified employees are offered a comprehensive and competitive benefits package to protect them and their families from the unknown.

Mentorship: Each new team member is paired with a mentor who provides guidance, support, and valuable insights throughout your onboarding experience and beyond.

Career Development: With access to continuous learning opportunities and training programs, you can advance your career and stay at the forefront of industry innovations.

Leadership Development: Whether you are just starting out or looking to take the next step in your career, we provide opportunities for leadership development to provide you the tools and support you need to succeed.

Position Summary: The AP Specialist will be responsible for many specific accounts payable functions, including but not limited to entry, correction, and approval of AP invoices, maintaining online vendor accounts and payments, vendor maintenance, and credit card coding.

Primary Responsibilities:

• Enter and process Accounts Payable (AP) invoices for Shared Services and EXPO locations.
• Process requested coding corrections to overhead AP invoices, which includes voiding and reinstating invoices.
• Set up recurring AP invoices in the ERP system.
• Maintain all online vendor accounts and payments.
• Distribute Verizon AP invoice to locations monthly and order Shared Services cell phones as requested.
• Process Quick Check requests.
• Setup and maintain vendor records, including obtaining compliance documents, such as certificates of insurance and W-9's.
• Assist with Comdata vendor payment inquiries and vendor enrollment.
• Process annual 1099's.
• Follow up on outstanding AP checks on a timely basis.
• Code and process all Shared Services credit card charges.
• Review and approve overhead and equipment AP invoices and job costed AP invoices as assigned.
• Mail vendor payments.
• Communicate with suppliers, and relevant staff, and interpret and respond clearly and effectively to requests and verbal or written instructions.
• Participate in periodic team meetings and goal setting sessions.
• Exemplify, promote, and foster our purpose of Committed to Excellence through our Core Values of Customers, Employees, Character, and Mastery.
• All other duties as assigned and required.

Required Qualifications:

• Self-motivated with strong organizational skills and attention to detail.
• Superior communication skills written and verbal.
• Ability to work on a team and build working relationships within all levels of the organization.
• Possesses a math aptitude and understands basic accounting principles.
• Adept in use of MS Office and aptitude for learning an ERP system.

Education and Experience:

• Associate's degree preferred; will consider equivalent experience on a case-by-case basis.

Commonwealth is an Equal Opportunity Employer. It is our policy not to discriminate against qualified applicants on the basis of race, religion, national origin, gender, gender identity, sexual orientation, veteran or disability status, or any other status covered under the Equal Employment Opportunity Act. Women and minorities are encouraged to apply.