Facilities Management Specialist

Facilities Analyst 3

Work Location: Tukwila, WA

Shifts: 1st shift

Time/Time Zone: 7:00 AM - 3:30 PM

Job Description:

- Monitors existing complex contract(s) to determine compliance.

- Develops contract specifications for supplier goods and services and relevant documents.

- Interacts with suppliers and buyers.

- Facilitates team relationships to ensure a thorough understanding of the organization's needs and requirements and the continuous improvement of contractual processes.

- Generates plans, acquires materials, and schedules services for facilities activities.

- Creates and deploys schedules based on system, customer, and regulatory requirements. Communicates with internal and external suppliers and customers to coordinate scheduled activities.

- May research open jobs and validate and confirm availability of labor and non-labor resources (e.g., tools, parts) and assets (e.g., machinery, building, equipment) in order to meet routine or complex customer service requests, acquisition and modification of assets, government requirements (e.g., environment, safety), and planned maintenance activities.

- Leads efforts to review, create, improve, and document processes and procedures related to facilities operations.

- Leads or participates in meetings with other organizations such as SHEA, S & MP, Document Control, Legal, Security and Fire, IT) to create and validate processes.

- Uses project management tools and industry-recognized concepts to develop scope of work, budget, and schedules to achieve desired outcomes on time and within budget. Defines, designs, and plans the project.

- May coordinate and lead the project team.

- Takes a lead role in collecting data from various systems to perform analysis.

- Identifies and analyzes deficiencies.

- Analyzes trend data to identify opportunities for improvement and to develop resolution plans for buildings, equipment, systems, processes, and procedures.

- Makes recommendations and implements improvements.

- Supports research efforts or independently conducts studies using varied media (such as financial data, internet, reports, benchmarking studies, new technology, etc.) for determining feasibility, viability, or capability in support of a program, project or customer request. Prepares and presents reports explaining options, impact, and recommendations.

- Receives internal and external customer requests for services or goods related to buildings, equipment, and systems.

- Coordinates the processing of complex or unique requests to meet customer needs.

- Provides general technical support and troubleshooting assistance for various facilities hardware, software, systems, or processes. Ensures that configuration control is maintained for data, processes, equipment, and documents.

- Delivers process training and supports the creation of training materials.

- Coordinates with internal training organizations and outside vendors as applicable.

- Performs problem resolution in support of business operations by investigating, developing and preparing alternatives, impact statements, and recommendations.

- Takes into consideration objectives and strategies that meet business and infrastructure requirements.

- Conducts studies and makes recommendations to support business operations.

- Provides input into budget development.

- Simple Works team needs a contracted employee who can access Ariba and create purchase requests and invoicing as well as support Facilities Shutdown and GSEP administration.

* Executive assistant experience preferred

* Technical skills to learn new software systems

Education / Experience:

Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 6 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+4 years' related work experience, 10 years' related work experience, etc.).