Accounts Payable (AP) Coordinator

Accounts Payable Coordinator

Join a Legacy of Supporting Farmers: Skilled AP Coordinator Needed with High Volume ERP Experience Required.

MMPA offers a compelling opportunity to join a dynamic finance team at a historic organization with a 100-year legacy of supporting farmers. We are seeking a meticulous Accounts Payable (AP) Coordinator to manage a high volume of vendor invoices, reconciling statements, and posting transactions accurately.

The ideal candidate will have a strong grasp of accounting principles, exceptional organizational skills, and a commitment to accuracy.

Key Responsibilities

• Invoice Processing & Vendor Management
• Process and record high-volume vendor invoices into the ERP system, ensuring 3-way matching of invoices, purchase orders (POs), and receiving documents.
• Verify accuracy of payables, including pricing, discount opportunities, sales tax, proper coding, general ledger (GL) period, and approval levels.
• Proactively manage vendor statements, resolving discrepancies and reconciling outstanding balances.
• Maintain accurate vendor master data, updating address, name, and bank information, while driving the transition from check to ACH payment methods.
• Ensure compliance with company payment policies and authorized signature thresholds.

Month-End Close & Reconciliation

• Perform monthly AP closing tasks, including reviewing open PO reports, reconciling accrued purchases, and preparing necessary journal entries and accruals.
• Balance AP subledger to General Ledger monthly to ensure financial accuracy.
• Support audit inquiries by accurately preparing and retrieving requested AP documentation.

General Administrative & Process Improvement

• Facilitate timely vendor payments by organizing payment packets and ensuring proper authorization.
• Maintain updated documentation for all AP processes and procedures.
• Provide prompt support to internal staff and external vendors regarding invoice or payment inquiries.
• Perform additional accounting duties as assigned to support finance operations.

Preferred Experience & Skills:

• AP Experience: Minimum 2 years in Accounts Payable.
• ERP Systems: Experience with ERP systems, specifically Microsoft Dynamics 365 preferred.
• Technology: Proficiency in Microsoft Office Suite (Word, Outlook) with strong Excel skills.
• Digital Transition: Experience in transitioning to a paperless environment.
• Operational Skills: Ability to work independently, diagnose/resolve accounting problems, and strong attention to detail.
• Communication: Strong people skills for interacting with employees and vendors.

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities.

This job description is not designed to contain a comprehensive list of responsibilities that are required of the role. Responsibilities may change at any time with or without notice.

MMPA provides the opportunity for meaningful work that makes a difference in the dairy industry and in our communities. The diverse talents and perspectives of our employees help us to meet the needs of our member farms and the customers we serve.

We are interested in every qualified candidate who is eligible to work in the United States.

MMPA is committed to maintaining a safe, healthy, and productive environment for all employees as one of our top priorities. As part of our commitment to your well-being and workplace safety, all applicants are required to undergo a drug screening and background check as part of the hiring process.

We are not accepting unsolicited candidate introductions, referrals, or rsums from third-party recruiters or staffing agencies for this position.

MMPA is an equal opportunity employer.

Michigan Milk Producers Association