Asset Management Reporting Specialist

Asset Management Reporting Specialist under the supervision of the Health and Human Services (HHS) Asset Management Office program directors: advanced senior level inventory work overseeing asset management reporting responsibilities and operations. Ensuring compliance with established reporting requirements, loss prevention controls and procedures. May assign and/or supervise others. Maintains records on the State Property Accounting System (SPA) and Health and Human Services Centralized Accounting and Payroll Personnel System (CAPPS). Reviews SPA reports, HHS CAPPS Financials, and inventory system reports to ensure data sync. Assists with leading and overseeing statewide inventory events and coordinating with AMO personnel on inventory status. Maintains digital and physical asset management files. Assists, coordinates, monitors various areas conducting agency-wide annual inventory and reconciliation. Manages physical inventory results records to ensure record retention and completion. Assists with training on CAPPS asset management modules and program reports. Works under limited supervision with moderate latitude for independent judgment. Essential Job Functions Monitor, create, maintain and process daily, weekly, quarterly, and monthly asset management reports. (25%) Monitor and maintain the CAPPS Asset Management Module and SPA. (10%) Reviews, assigns, and monitors completion of work tasks produced by asset management reports. (10%) Assists in development of inventory control program guidelines and policies. (10%) Conduct spot checks and reconciliation on assigned state office locations. (10%) Coordinates, schedules, and conducts agency-wide annual inventory; completes annual inventory reconciliation; reconciles records with asset accounting records and resolves discrepancies. (15%) Provides assistance to internal and external customers regarding asset management functions, policies and procedures. (10%) Adheres to policies and procedures of HHS Commission and Asset Management Office; acts as a positive team member. (10%) Knowledge, Skills, and Abilities Knowledge of property accounting and inventory management. Knowledge of asset controls, policies, and procedures. Knowledge of automated inventory-control, purchasing, requisitioning, and accounting systems. Knowledge of inventory, stock control, record keeping, and inventory reports. Skill in customer service. Skill in problem solving and attention to detail. Skill in using a computer and Microsoft Office suite. Ability to effectively communicate verbally and in writing. Ability to maintain effective relationships with internal and external customers and employees. Ability to review asset management operations for compliance. Ability to maintain a predictable work schedule. Ability to maintain automated and hard copy filing systems. Ability to assign and/or supervise work of others. Knowledge of Asset Management or related inventory control in a support services role. Knowledge of working on a computer. Initial Screening Criteria A high school diploma or equivalent is required. Applicants need at least three years’ experience working with reports in Microsoft Excel, including data preparation and analysis. Intermediate Excel experience beyond basic data entry; preparation, comparison, analysis, and summary of data findings is required. Experience in asset management systems is preferred, along with experience with asset controls. Additional Information Position is in an office setting. Not eligible for telework. Occasional travel is required to conduct inventory and facility checks at various locations. ADA Accommodations In compliance with the ADA, HHSC will provide reasonable accommodation during hiring and selection for qualified individuals with a disability. If you need assistance completing the online application, contact the HHS Employee Service Center at View phone number on click.appcast.io. If you are contacted for an interview and need accommodation, please notify the scheduling person. Pre-Employment Checks and Work Eligibility Applicants may be required to pass background and other due diligence checks. HHSC uses E-Verify. Applicants must bring I-9 documentation on the first day of work. Telework Disclaimer This position is not eligible for telework. All HHS positions are subject to state and agency telework policies. #J-18808-Ljbffr FALL CREEK FARM & NURSERY