Administrative Support Specialist

Administrative Support Specialist

The Administrative Support Specialist provides day-to-day support to the Communications, Compliance & Finished Goods Department through financial record-keeping, reporting, invoice entry, inventory documentation, and administrative functions. This position also assists with operational and regulatory records related to the Company's distilling and bottling activities.

The ideal candidate is organized, detail-oriented, dependable, and comfortable working with financial records and multiple systems. This position works closely with Accounting and Distribution Operations and may assist with additional responsibilities as business needs arise.

Essential Duties & Responsibilities

• Enter and itemize invoices in QuickBooks.
• Complete assigned accounting reports and records.
• Complete daily, monthly, shipping, and other assigned operations reports.
• Maintain assigned TTB-related records and documentation.
• Maintain receiving, bottling, and basic barrel inventory records.
• Close completed orders in the applicable system.
• Maintain organized files and records, including annual record retention.
• Order office supplies.
• Perform other related duties as assigned.
• Proficiency with Microsoft Office (Excel, Word, etc.).
• Demonstrate a welcoming, professional presence in all guest/coworker interactions, including customer service duties and occasional phone support, with an emphasis on hospitality and representing the organization positively.