Payroll Specialist

Payroll Specialist

Essential Duties and Responsibilities

Accurately process weekly expense reimbursements, bi-weekly payrolls, annual bonuses and service awards for multiple sites; includes time and attendance steps through calculation and post-process reporting.

Provide prompt, courteous, and secure customer service via phone, Teams, and email for a host of payroll related questions; including time/attendance, deductions, allowances, payroll tax, address changes, system and app usage, and general problem resolution.

Understand payroll strategies, policies and deliver service and support at a high level.

Prepare and manage off-cycle checks, voids, and corrections including prior quarter adjustments and W-2 corrections.

Maintain accurate employee information, including demographic data, job data, status changes, and other employee data as needed.

Prepare invoices and applicable supporting documents for payroll and benefit vendors.

Serve as a backup for benefits administration and healthy living initiatives.

May be required to actively participate in leave tracking process and system.

Responsible for any ad hoc reporting regarding payroll related items.

Actively manage time keeping system including training team members on use and procedure.

Drive optimization by being actively engaged in continuous improvement efforts (kaizen)

This role requires the completion of other duties as assigned

Required Education, Experience, and Skills

Education Bachelor's Degree in Human Resources or related field, or equivalent years of experience is required

Experience 1 to 4 Years of experience in Payroll for multi-state, multi-site companies are required 2 years of UKG Payroll experience is preferred Prior knowledge of US Payroll, New Hire, Pay, Leave, Garnishment Regulations, and other payroll law and reporting Knowledge of multi-state and local payroll tax and reciprocity roles are required

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Technology

Competencies Proficiency using Microsoft Office Suites 2016 or newer is required Advanced Excel skills including data forecasting, audit purposes, Pivot Tables and VLOOKUP are required

Work Environment

Office Environment

Additional

Competencies Ability to consistently meet deadlines is required Effective verbal, non-verbal, negotiation and written communication skills are required Ability to sustain a high degree of professionalism in interacting with internal and external customers is required Effective attention to detail, problem solving, analytical and organizational skills are required Strong organizational skills, analytical thinking skills, problem solving and project scheduling skills is required