Senior Staff Support

Job Description

Job Description

Company Overview
Works-in-Progress Associates (WPA) specializes in Construction and Program Management services, directly supporting Governmental and Institutional agencies on a diverse range of projects. Our longstanding relationships with industry leaders enable us to deliver high-quality projects across educational, transportation, and medical sectors.

Summary

Works-in-Progress Associates (WPA) is seeking a Senior Staff Support to become an integral part of our team! This position will work with the School Construction Authority (SCA) on the Contingent Staffing contract. The Senior Staff Support position serves as a key administrative resource, providing comprehensive clerical and organizational support to first-level management and senior clerical staff, ensuring smooth day-to-day operations.

Minimum Requirements:

• High school diploma or equivalent required.
• Must possess a minimum of two years of full-time clerical, accounting, reproduction or administrative experience.
• Prior experience in the construction industry is strongly preferred and considered a valuable asset.
• English proficiency, both verbally and written skills
• Must possess a valid driver's license.
• Must be computer literate, highly detail-oriented, and an attentive listener, with the demonstrated ability to capture accurate and thorough notes in a fast-paced environment.
• Must consistently maintain a professional demeanor and appearance in all work settings.
• A background or prior experience in construction is strongly desired and considered a significant advantage.
• Demonstrated proficiency with all applicable software packages including but not limited to MS Windows; MS Office (including Project, Word, Excel, Outlook, and PowerPoint), and Adobe Acrobat.

Responsibilities include, but are not limited to:

• Provide consistent daily administrative support to Field Site staff, ensuring seamless operational workflow and serving as a dependable point of contact for clerical and organizational needs.
• Manage a variety of essential office functions, including answering and directing phone calls, performing general office duties, accurate data entry, spreadsheet management, greeting and assisting visitors, and maintaining organized filing, archiving, and records management systems.
• Demonstrate strong computer proficiency, exceptional attention to detail, and the ability to independently manage tasks with minimal supervision
• Possess excellent communication and interpersonal skills with a punctual, professional, and personable work ethic, and the ability to quickly learn and adapt to new systems and technologies.

Skills:

• Ability to build and strengthen long-lasting client relationships by providing reliable service and project solutions.
• Ability to communicate clearly and effectively with all management levels.
• Must have excellent interpersonal, oral, and written communication skills.
• Must have strong organizational and time management skills.
• Must be able to adapt and prioritize, meeting deadlines, in a fast-paced environment.
• Operate with a sense of urgency, quickly responding to clients.
• Demonstrated leadership, responsiveness, and accountability.
• Detail oriented with strong analytical skills.
• Proactive and take initiative.

If you are ready to make a significant impact in the construction industry through innovative technology solutions, we invite you to apply today and join our dynamic team at WPA!

WPA is a woman-owned Owner's Representative firm and we manage construction projects for mostly nonprofits including schools, hospitals, libraries, etc. in the New York City area. We have been in business for over 30 years and have completed well over 500 projects. We currently have somewhere between 50-60 employees.

Because we are a woman-owned firm we are on contracts with larger Construction Management firms such as LiRo, Hill International, Jacobs, Tectonic, Gilbane, etc. and we help them to meet their WBE goals. We provide Project Managers, Inspectors, Estimators, Office Engineers and so on. Currently we are on about 10-15 different contracts.

Company Description

WPA is a woman-owned Owner's Representative firm and we manage construction projects for mostly nonprofits including schools, hospitals, libraries, etc. in the New York City area. We have been in business for over 30 years and have completed well over 500 projects. We currently have somewhere between 50-60 employees.\r\n\r\nBecause we are a woman-owned firm we are on contracts with larger Construction Management firms such as LiRo, Hill International, Jacobs, Tectonic, Gilbane, etc. and we help them to meet their WBE goals. We provide Project Managers, Inspectors, Estimators, Office Engineers and so on. Currently we are on about 10-15 different contracts.