2026-2027 Accounts Payable Clerk @ Accounting/Finance Department

2026-2027 Accounts Payable Clerk

To contribute to good relations with vendors by prompt and accurate payment of all bills. Follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications

Education/Certification:

• High school diploma or GED
• Must have an Associate's Degree or have a minimum of 48 semester hours of higher education coursework or pass a district test

Special Knowledge/Skills:

• Aptitude for math
• Knowledge of basic accounting procedures
• Ability to use personal computer and software to develop spreadsheets, databases and do word processing
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to communicate effectively
• Ability to work with numbers in an accurate and rapid manner
• Knowledge in all areas of budget codes in order to verify and process all check requisitions and purchase orders

Experience :

• Five (5) years accounting-related experience at clerical level

Major Responsibilities and Duties

Accounting

• Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts and vendor information.
• Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
• Review invoice support for accuracy (i.e. sales tax excluded, totals correct) and appropriateness of authorizations.
• Prioritize processing of PO's and check requisitions to take advantage of discounts where available.
• Verify correct vendor on check requisitions and purchase orders, and process for payment.
• Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
• Responsible for processing and mailing all negotiable checks to vendors at designated times.
• Process off-cycle checks approved for payment.

Data Entry

• Input data into accounting system.

Records and Reports

• Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
• Maintain and file "paid" check copies and backup materials.
• Compile, maintain, and file all reports, records, and other documents as required.

Other

• Handle all questions and requests in a prompt and courteous manner.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.

Supervisory Responsibilities: None

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of Non-Instructional Paraprofessional Personnel.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Prolonged sitting; occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; possible districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Hiring administrators review applications, interview, and recommend for hire.

Pay Grade CSP5

235 Days

Salary Range Min-$38,138 Mid-$45,538 Max-$52,937 (Based on previous experience)

2026-2027 Salary Schedule