Inventory Control Specialist

Company Overview

Embark on an enriching journey with PROCEPT BioRobotics, where our vision, mission, and values guide everything we do as a company. At PROCEPT, we put the patient first in everything we do and are committed to revolutionizing treatment for benign prostatic hyperplasia (BPH, otherwise known as prostate gland enlargement) through innovation in surgical robotics. As our company succeeds and grows, we improve the quality of life of patients, provide more effective treatment options for surgeons, uphold the trust of our shareholders. That starts with a commitment to our People with a focus on creating an evolving landscape for your career, brimming with transformative opportunities that provide continuous career growth opportunities.

Understanding PROCEPT's Culture

At PROCEPT, we believe every person matters. Every employee, every patient, every caregiver. Because we are here to create a revolution, and we believe in doing that by innovating everywhere with pathological optimism. We believe in being humble and highly engaged in the work we do, while also working together seamlessly for a common goal. At Procept, curiosity, ingenuity and conviction in the power technology will transform the lives of our patients and providers.

And this doesn't happen by accident. It starts with our live induction program that serves as an incubator for cross-functional team building, an immersion in Procept's history, jam-packed interactive sessions with executive leadership and a crash-course in the mission and purpose of what we do. It continues with our one-of-a-kind management program designed to build the best managers in the industry, where our people managers across functions come together to exchange ideas and grow, as both managers and learners, in an environment that challenges, supports and broadens.

We are fueled by the opportunity to give people their lives back. And we believe that it begins with YOU! At Procept, we push beyond just finding a work/life balance, we strive to find a work/life blend, a professional world that you are honored and impassioned to belong to, one that you can proudly share with your family, friends, and acquaintances.

An opportunity at PROCEPT BioRobotics won't just be about finding a job. It will be an opportunity for you to join a community devoted to making a difference in this world!

The Inventory Control Specialist is responsible for maintaining the integrity, accuracy, and compliance of inventory across a global distribution network supporting a medical device manufacturing organization. This position ensures accurate inventory transactions within the QAD ERP system, drives inventory accuracy initiatives, supports regulatory compliance requirements, investigates inventory discrepancies, and partners with Manufacturing, Quality, Planning, Logistics, Finance, and Distribution Center teams to optimize inventory performance.

What Your Day-To-Day Will Involve:

Inventory Accuracy & Control

• Maintain inventory accuracy across multiple global distribution centers and manufacturing locations.
• Monitor inventory transactions to ensure timely and accurate execution within QAD ERP.
• Analyze inventory variances and identify root causes.
• Investigate inventory discrepancies including shortages, overages, negative inventory, and inventory adjustments.
• Ensure inventory movements comply with approved procedures and internal controls.
• Review and reconcile inventory balances between physical inventory and ERP records.
• Coordinate disposition of inventory discrepancies with Quality and Operations.

Cycle Count Program Management

• Coordinate and administer cycle counting programs across all global distribution locations.
• Develop cycle count schedules based on ABC inventory classifications and business risk.
• Review count results and approve inventory adjustments where appropriate.
• Identify recurring inventory issues and implement corrective actions.
• Monitor cycle count compliance and inventory accuracy KPIs.

ERP System Management (QAD)

• Execute and monitor inventory transactions within the QAD ERP system.
• Ensure accurate processing of:
  • Inventory transfers
  • Receipts
  • Shipments
  • Adjustments
  • Returns
  • Lot-controlled transactions
  • Serialized inventory transactions
• Support ERP master data integrity related to inventory locations, item status, lot control, and warehouse parameters.
• Assist with QAD system enhancements, testing, and process improvements.

Global Distribution Support

• Support inventory activities across five or more global distribution points.
• Coordinate inventory transfers between regional warehouses.
• Monitor inventory aging and slow-moving inventory.
• Assist with inventory balancing initiatives across global locations.
• Support inventory planning to minimize stockouts while reducing excess inventory.

Compliance & Quality

• Ensure inventory control activities comply with:
  • FDA Quality System Regulation (21 CFR Part 820)
  • ISO 13485
  • SOX requirements
  • Internal Quality Management System
• Support internal and external audits.
• Maintain complete documentation supporting inventory adjustments.
• Participate in CAPA investigations involving inventory issues.
• Ensure traceability requirements for lot-controlled and serialized products are maintained.
• Maintain trained status for, and comply with, all relevant aspects of the PROCEPT BioRobotics Quality Management System to ensure product and support regulatory compliance

Reporting & Analysis

• Develop and maintain inventory performance dashboards.
• Analyze inventory trends including:
  • Inventory accuracy
  • Inventory turns
  • Obsolescence
  • Slow-moving inventory
  • Cycle count performance
  • Adjustment trends
• Prepare monthly inventory reports for Supply Chain leadership.
• Recommend process improvements based on data analysis.

Cross-Functional Collaboration

Partner with:

• Supply Planning
• Demand Planning
• Manufacturing
• Distribution Operations
• Warehouse Management
• Logistics
• Finance
• Quality Assurance
• Regulatory Affairs
• IT

to resolve inventory issues and improve overall inventory performance.

Continuous Improvement

• Lead inventory improvement initiatives.
• Identify opportunities to automate inventory processes.
• Develop and update inventory control procedures.
• Participate in Lean, Six Sigma, or continuous improvement projects.
• Support warehouse optimization initiatives.

The Qualifications We Need You to Possess

• Bachelor's degree or equivalent work experience.
• Minimum 3 years of inventory control experience within a manufacturing and global distribution environment.
• Minimum 2 years supporting ERP systems, preferably QAD.
• Experience supporting multiple warehouses or distribution locations.
• Experience within FDA-regulated or medical device manufacturing preferred.
• Strong understanding of inventory accounting principles.
• Experience with lot-controlled and serialized inventory.
• Strong knowledge of inventory management principles.
• Advanced analytical and problem-solving skills.
• Excellent understanding of ERP inventory transactions.
• Working knowledge of inventory reconciliation processes.
• Strong Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, Power Query, and data analysis.
• Ability to analyze large data sets.
• Knowledge of cycle counting methodologies.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to influence cross-functional teams without direct authority.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and commitment to data accuracy.

The Qualifications We Would Like You to Possess

• APICS Certified
• Salesforce experience
• Travel Requirements domestic and international 10%
• Be willing to work in the office (Hybrid schedule available)

Pay Range for this role:
$85,600 to $100,710